Office and Facilities Coordinator

Role Overview

Based at our Abbotsford premises, the Office and Facilities Coordinator will play a crucial role in managing daily site operations, ensuring compliance with health, safety and regulatory standards, and enhancing the office work environment. Reporting to the National Facilities Manager, this position involves comprehensive facilities management and administrative coordination to support a productive and secure workplace.

Responsibilities

• Oversee day-to-day operations and maintenance of the leased Abbotsford site.
• Manage contractor engagements, repairs, compliance tasks, and site presentation.
• Coordinate space planning and optimize office layout configurations.
• Serve as the primary contact for office operations, providing effective workplace support and handling various administrative duties.
• Order and manage office supplies, handle purchase orders, vendor relationships, and facilitate onboarding activities.
• Address employee workplace requests, ensuring smooth and efficient office functioning.

Requirements

• Australian citizenship with eligibility for or possession of Defence security clearance.
• Proven experience in facilities coordination, office management or operational support roles.
• Skilled in coordinating contractor and maintenance activities within a multi-stakeholder or regulated environment.
• Relevant qualifications in Facilities Management, Business Administration or a comparable field are preferred, or commensurate practical experience.

About Babcock

Babcock Australasia, with a heritage of over 130 years belonging to an international FTSE 100 defence company, employs over 1,800 professionals to deliver critical services and maintenance across maritime, communications, and lifesaving operations. We are committed to creating a secure world through excellence in mission support.

Additional Information

• Our work-life integration policy includes diverse leave benefits such as wellbeing leave, volunteer leave, paid parental leave, and defence reservist leave.
• We offer career development opportunities through structured programs, e-learning modules, and study leave.
• Employee perks include a rewards platform providing discounts, novated leasing, and a corporate shares scheme.
• We practice a recognition program aligned with our core principles: Kindness, Collaboration, Curiosity, Outcome-focus, Courage, and Accountability.
• Applicants must be able to attain a Security Clearance as per AGSVA guidelines for this defence-oriented role.
• Pre-employment screening may involve reference checks, police verification, security clearance, qualifications and right-to-work assessments.
• We are committed to responding to every applicant as a Circle Back Initiative Employer.