Human Resources Coordinator

About CALSTART

CALSTART is a mission-driven organization focused on advancing transportation decarbonization and promoting clean air globally. With more than 30 years of dedication, CALSTART develops, evaluates, and implements large-scale zero-emission transportation solutions aimed at mitigating climate change and fostering economic growth. The organization partners with various stakeholders—businesses, governments, and communities—to deliver impactful clean air and equitable transportation access. CALSTART also provides scientific, technical, and policy assistance to accelerate clean technology and infrastructure.

Role Overview

The Human Resources Coordinator plays a vital role by delivering thorough administrative and operational assistance throughout the entire employee lifecycle. Key responsibilities involve overseeing onboarding and offboarding processes, maintaining accurate employee records, supporting HR information systems, producing HR reports, and ensuring a positive experience for all employees.

Key Responsibilities

• Manage the complete onboarding process including pre-employment activities, documentation, background checks, and orientation.
• Coordinate offboarding activities such as exit documentation, communication, equipment management, and exit interviews.
• Maintain precise electronic and physical employee records using ADP Workforce Now, ensuring compliance with laws and policies.
• Process updates related to employee status changes including promotions, transfers, and compensation revisions.
• Generate regular workforce reports and assist with HRIS data audits and upgrades.
• Respond to employee inquiries through shared communication channels, escalating issues when necessary.
• Create engaging visual communications and materials using tools like Canva and Microsoft Office, and maintain HR SharePoint resources.
• Ensure adherence to legal and organizational compliance, supporting audits and managing sensitive data confidentiality.
• Organize People Resources meetings, training sessions, and employee events, while providing general department administrative support.

Required Qualifications

• An associate’s degree in Human Resources, Business Administration, or a related discipline is required; a bachelor’s degree is preferable.
• At least two years of experience in administrative or coordination roles within Human Resources.
• Proven ability to support various HR functions including onboarding and employee services.
• Familiarity with HRIS systems, preferably ADP Workforce Now.
• Strong interpersonal skills with a customer service mindset.
• Exceptional organizational abilities and meticulous attention to detail.
• Capability to manage multiple priorities effectively and meet deadlines.
• Ability to maintain confidentiality when handling sensitive employee data.

Technical Skills

• Proficient in Microsoft Office Suite, including Word, Excel (formulas, data sorting/filtering, reporting), Outlook, PowerPoint, and Teams.
• Experience using ADP Workforce Now or similar HR management systems.
• Skilled in Canva for developing polished employee communications and presentations.
• Working knowledge of Adobe Acrobat or other PDF editing software.
• Comfortable using virtual meeting platforms such as Microsoft Teams and Zoom.

Preferred Skills

• Experience with SharePoint management.
• Familiarity with survey tools like Microsoft Forms or SurveyMonkey.
• Knowledge of electronic document management systems.

Compensation and Benefits

The hourly wage ranges from $29.81 to $35.77. CALSTART offers comprehensive benefits to full-time staff including fully paid medical, dental, vision, short and long term disability, life insurance, retirement plans with significant company contributions, health and dependent care FSAs, generous vacation and holiday leave, paid sick and family leave, and a supportive work culture focused on employee development and well-being.

Diversity and Inclusion

CALSTART embraces an inclusive workplace that values merit-based decision-making and prohibits discrimination on any legally protected characteristic, including but not limited to race, gender identity, sexual orientation, disability, veteran status, and more.

Recruitment Notice

Applicants should be cautious of recruitment scams. Official communication will only come from an email address at calstart.org. No legitimate recruitment interactions will happen through text or Zoom chat, and CALSTART never requests fees or personal data such as social security numbers or bank details during hiring.

Use of AI in Recruitment

Artificial intelligence tools may assist in reviewing applications and assessing materials but do not replace human decision-making in hiring processes.