Executive Team Scheduler

About Ursa Major

Ursa Major is pioneering advancements in aerospace and defense propulsion technologies, providing critical propulsion systems for applications including hypersonics, solid rocket motors, satellite maneuvering, and launch vehicles. Our mission is to meet urgent national security requirements for the U.S. and allied nations.

Key Responsibilities

• Act as the chief scheduler for the CEO and provide comprehensive calendar and scheduling support to the Executive Leadership Team.
• Manage and coordinate meetings both internally and externally across various time zones, proactively resolving conflicts and ensuring optimal alignment with organizational priorities.
• Lead all aspects of CEO travel coordination, including itinerary creation, booking arrangements, integration into calendars, and travel schedule adjustments, also supporting executive travel as needed.
• Report to the Executive Operations Manager, supporting the execution of leadership priorities and enabling the manager to focus on strategic projects, corporate governance, and board relations.
• Collaborate with the Office Coordinator to secure seamless execution of meetings and events through room scheduling, logistics, catering, visitor assistance, and onsite support.
• Perform miscellaneous administrative tasks such as handling correspondence, preparing documents and presentations, and assembling meeting materials to facilitate executive operations.
• Maintain strict confidentiality, demonstrating professional judgment and discretion in all scheduling and administrative functions.

Qualifications

• Bachelor's degree or commensurate relevant experience.
• Minimum of two years experience in executive-level administrative or scheduling roles, preferably supporting C-suite or senior leaders.
• Proven ability to manage complex schedules with multiple stakeholders and across different time zones, tackling scheduling conflicts effectively.
• Experience organizing executive travel, including reservations, itineraries, ground transport, and calendar coordination.
• Excellent communication skills—both verbal and written—with the confidence to interact professionally with senior stakeholders and external partners.
• Highly organized, detail-oriented, with the capability to handle multiple duties independently.
• Proficient in Microsoft 365 suite including Outlook, Word, Excel, PowerPoint, and Teams.

Compensation and Benefits

The base salary range for this position is $60,000 to $74,000 annually, with the final offer determined by education, experience, and skillset. Beyond compensation, the role offers a dynamic work environment, an inclusive culture, and a supportive team.

• Unlimited paid time off including vacation, sick, personal, and bereavement leave.
• Paid parental and adoption leave.
• Comprehensive medical, dental, and vision insurance coverage.
• Tax-advantaged accounts such as HSA and FSA.
• Employer-paid life insurance, short-term and long-term disability coverage, and additional voluntary insurance options.
• Employee Assistance Program for personal and professional support.
• 401(k) retirement plan with company matching contributions.
• Opportunity to receive equity grants in the company.

Additional Information

Applicants must be U.S. Persons (citizens or permanent residents) and eligible to obtain and maintain a U.S. security clearance. Ursa Major fosters an equal opportunity workplace, welcoming applicants regardless of race, color, religion, gender identity, sexual orientation, national origin, veteran status, or disability. We encourage individuals who meet the core qualifications and bring passion for the role to apply, including diverse candidates and those who may not fulfill every listed requirement.

Please note that outside recruiters are not solicited for this position.