Executive, Operations

About the Role

As an Executive in Operations based in our Singapore headquarters, you will play a crucial role in managing various facets of project execution and event operations. Your responsibilities will span from material procurement and coordination with suppliers to on-site supervision and ensuring smooth event delivery.

Key Responsibilities

• Prepare a detailed Bill of Quantities (BOQ), listing all necessary materials, fittings, and fixtures.
• Obtain and negotiate quotations from suppliers to procure required materials, fittings, and fixtures under optimal terms.
• Manage applications for all necessary licenses, passes, and permits.
• Conduct site visits as needed to assess and support project requirements.
• Provide support for field operations on-site during events.
• Prepare and submit conceptual designs and cost estimates to clients for approval.
• Coordinate with relevant parties to ensure electrical, water, and internet connections are arranged according to requests.
• Communicate with clients regarding artwork and coordinate with suppliers for printing needs.
• Collaborate with sales teams and suppliers to align work specifications with client demands.
• Monitor supplier and subcontractor adherence to schedules and quality standards.
• Perform quality checks on fabrications to ensure compliance with project requirements.
• Handle on-site servicing to address client feedback promptly.
• Supervise suppliers on-site during move-in and oversee proper teardown post-event.
• Prepare additional costings related to Variation Orders (VO) for billing by sales.
• Raise Purchase Orders and manage project closure upon event completion.
• Coordinate with suppliers for clearance of items post-event.
• Provide assistance to the department in other necessary matters as required.

Candidate Profile

• Diploma or Degree in events management, construction management, or a related discipline.
• 2 to 3 years of practical experience in operations, especially on-site management.
• Exposure to Mechanical & Electrical (M&E) aspects is advantageous.
• Ability to work effectively in a typical office environment using standard office equipment and computer tools.
• Good vision and hearing capabilities to review documents and communicate effectively in person and via telephone.
• Familiarity with furniture, materials, and finishing processes is beneficial.
• Proficient in Microsoft Word, Excel, and Project software.
• Self-driven and capable of working independently.
• Strong multitasking skills and ability to adhere to tight schedules.
• Technical expertise in conceptual design drawing and floor plan interpretation is mandatory.