Executive Assistant / Operations Associate

About AISAP

AISAP is an innovative healthcare AI company focused on expanding access to quality cardiac care. Their FDA-cleared AI technology enables non-specialized medical staff to perform quick 5-minute cardiac ultrasound exams, allowing earlier detection of high-risk cardiac patients across hospitals, health systems, and rural care settings.

Role Overview

They are seeking a highly organized and proactive Executive Assistant / Operations Associate to support the General Manager and VP of Sales. The position involves managing scheduling, coordinating hiring processes, facilitating partner communications, assisting with content, and leading internal operations activities. This role offers valuable exposure to healthcare, AI, and startup commercial strategy.

Key Responsibilities

• Manage all aspects of scheduling, calendar coordination, preparation for meetings, and follow-ups.
• Facilitate hiring procedures including candidate coordination, arranging interviews, and preparing materials.
• Organize onsite visits, roadshows, conferences, and customer meetings.
• Craft executive communications directed at partners, key opinion leaders, advisors, and hospital executives.
• Assist in developing content such as research, presentations, proposals, and sales collateral.
• Monitor and track team performance indicators including KPIs, MBOs, and overall goals.
• Maintain organized internal knowledge bases covering meeting notes, account updates, and shared documentation.
• Leverage AI tools daily to support drafting, researching, summarizing, and accelerating tasks.

Candidate Profile

• Highly organized with the ability to manage multiple priorities efficiently without error.
• Self-motivated with strong initiative and reliable follow-through.
• Comfortable making decisions in the dynamic environment of a startup.
• Curious and eager to learn about sales, healthcare, AI, and partnership dynamics.
• Effective communicator able to refine rough notes into clear emails and actionable plans.
• Professional demeanor suitable for interactions with executives, physicians, and external partners.
• Resourceful, discreet, and maintains composure under pressure.

Additional Details

• Position is part-time requiring approximately 10 to 20 hours per week.
• Initially remote with a hybrid work model based in New York City (expected 1 to 2 days per week onsite eventually).
• Compensation ranges from $25 to $35 per hour, dependent on experience and responsibilities.