Executive Assistant (m/f/d)

About the Role

As an Executive Assistant at NVision Quantum Technologies, you will be a vital member of our Business Services Team, ensuring smooth operations and providing essential support to senior leadership and occasionally to the Business Services team.

Key Responsibilities

• Manage complex calendars for executives, arranging internal and external meetings across various time zones, prioritizing appointments, and resolving scheduling conflicts proactively.
• Arrange travel logistics including flights, lodging, ground transport, and detailed itineraries, maintaining cost efficiency and adaptability to last-minute changes.
• Handle expense reports and reimbursements accurately and timely.
• Deliver administrative and executive assistance to senior management.
• Organize and coordinate team events, client visits, and workshops.
• Support special projects and initiate execution efforts as needed.
• Assist the Business Services team with administrative tasks when required.

Candidate Profile

• Academic background in a relevant discipline, ideally a Bachelor's degree in business administration, communications, or related field.
• At least five years of experience serving as an Executive or Personal Assistant.
• Proficient in MS Office and Google Workspace.
• Excellent oral and written communication skills in both German and English.
• Detail-oriented with a strong focus on accuracy and deadline adherence.
• Robust organizational and time management capabilities with effective prioritization skills.
• Independent, proactive approach with excellent problem-solving abilities.
• Flexibility to handle shifting priorities and multitask efficiently.

Benefits and Work Environment

• Attractive pay package featuring competitive salary and stock options.
• Opportunity to work in an innovative, rapidly expanding startup.
• Contribute to a product that advances cancer understanding and treatment.
• Join a diverse, international team representing more than 30 nationalities.
• Foster a positive workplace with transparent communication and teamwork.
• Work onsite at cutting-edge facilities with options for home-office days.
• Permanent employment contract providing job security.
• Enjoy 30 vacation days annually and flexible working hours.
• Receive an annual health budget (Allianz bKV) and access to EGYM Wellpass.
• Relocation assistance provided for new hires.