Executive Assistant

About the Role

A life sciences organization is looking for an Executive Assistant to offer essential support to senior leaders and assist with significant corporate projects. The position provides close interaction with executive decision-makers, board activities, investor relations, and corporate communications in a rapidly evolving environment.

Responsibilities

• Deliver extensive administrative support to senior executives and leadership team members.
• Manage intricate calendars, meetings, and fluctuating priorities involving various internal and external parties.
• Coordinate domestic and international travel plans, including itineraries and expense submissions.
• Support board functions and prepare executive briefing documents.
• Organize investor meetings, conferences, and important external events.
• Maintain corporate and investor communication materials, databases, and website content.
• Create polished presentations, reports, and branded materials for executive and shareholder audiences.

Qualifications

• Minimum of 2 years’ experience in executive or administrative assistance within a fast-paced professional environment.
• Background in life sciences, healthcare, biotechnology, or other rapidly growing sectors is preferred.
• Outstanding organizational abilities capable of managing multiple competing tasks.
• Excellent written and verbal communication skills paired with a keen eye for detail.
• Advanced skills in Microsoft Office applications.
• Experience managing confidential information with discretion and professionalism.
• A proactive, collaborative mindset with the ability to anticipate needs and independently resolve issues.

Additional Information

This role presents a unique chance for motivated administrative professionals seeking meaningful engagement with senior leadership, corporate affairs, investor relations, and board operations within a collaborative setting. Bonus eligibility and a comprehensive benefits package are included.

Beacon Hill is an equal opportunity employer encouraging applications from individuals with disabilities and protected veterans. California applicants with arrest or conviction records will be considered in line with relevant fair chance legislation.

Upon employment, detailed benefits including medical, dental, vision, and leave programs will be provided.

About the Company

Beacon Hill is founded by industry leaders committed to delivering exceptional staffing solutions, combining innovation and continuous improvement to serve a broad spectrum of clients ranging from emerging growth firms to Fortune 500 companies. The company offers specialized staffing services across diverse market sectors and disciplines, with future expansions planned across office locations and service specialties.