Executive Assistant

Role Overview

The Executive Assistant supports the General Manager of Capella Riyadh by orchestrating smooth coordination of daily administrative and operational tasks. This pivotal role acts as the nexus between the General Manager, various hotel departments, corporate stakeholders, and external partners, enhancing the hotel's overall efficiency and success.

Primary Responsibilities

• Efficiently manage the General Manager's calendar, appointments, meetings, and follow-up actions.
• Organize and prepare meeting agendas, minutes, presentations, and correspondence.
• Serve as the principal liaison for the Executive Office, ensuring effective inter-departmental communication.
• Arrange travel, accommodation, transport, and corresponding logistics.
• Maintain confidential records, documentation, and filing systems with high security.
• Create reports, letters, memos, and presentations maintaining professional quality standards.
• Track departmental reports, ensuring their timely submission to the General Manager.
• Coordinate and assist in Guidance Team and management meetings.
• Help organize hotel-related events, management initiatives, and corporate visits.
• Facilitate internal approval workflows in line with company policies and procedures.
• Support cross-departmental coordination and monitor follow-up on action plans and operations.
• Maintain detailed expense records and process reimbursements related to the Executive Office.
• Handle correspondence, emails, and telephone communications professionally and promptly.
• Retrieve and summarize information from various sources such as reports and meeting notes upon request.
• Undertake additional administrative tasks and special projects as directed by the Direct Manager.

Qualifications

• Between three to five years experience in Executive Assistant, Personal Assistant, or administrative roles, preferably in hospitality.
• Strong English communication skills, both written and spoken; Arabic language skills are a plus.
• Advanced knowledge of Microsoft Office applications including Outlook, PowerPoint, Word, and Excel.
• Exceptional organizational and time management skills combined with meticulous attention to detail.
• Proven ability to handle sensitive information with discretion and professionalism.
• Capable of multitasking and prioritizing effectively in a dynamic environment.
• Self-motivated and capable of working independently without close supervision.
• Maintains a professional demeanor and service-oriented mindset.