Executive Assistant

About the Role

An outstanding opening is available for a highly skilled Executive Assistant to provide comprehensive support to two leading senior executives within a large, intricate, and mission-driven organisation. Positioned at the core of executive operations, this role demands strategic, operational, and administrative leadership that advances key priorities, governance protocols, stakeholder relations, and executive decision-making.

Key Responsibilities

• Oversee complex executive calendars and balance multiple pressing priorities.
• Develop executive-level reports, briefing documents, presentations, and correspondence.
• Manage and coordinate governance-related documentation and board reporting.
• Track and ensure progress of strategic initiatives, action items, and executive projects.
• Forge and maintain strong relationships with senior internal and external stakeholders.
• Organise executive gatherings, meetings, travel arrangements, and critical engagements.
• Lead and support a team of Executive Assistants.
• Handle confidential matters with the utmost discretion and professionalism.
• Implement continuous improvements to executive support workflows and systems.

Candidate Profile

• Highly organised and innovative professional experienced in partnering with CEO, Executive Director, or C-suite executives.
• Proven extensive experience providing support within complex organisational structures.
• Exceptional skills in written communication and preparing presentations.
• Solid background in governance, board, or executive committee support.
• Superior stakeholder management skills with excellent judgment and professionalism.
• Demonstrated leadership in managing teams of executive support professionals.
• Ability to anticipate needs, problem-solve independently, and operate effectively in a fast-paced environment.
• Innovative mindset focused on process enhancements and solutions.
• Willingness to travel occasionally upon request.

Benefits of the Role

• Unique chance to collaborate closely with a prominent executive leader.
• Wide exposure to organisational strategy, governance, and decision-making processes.
• Leadership opportunity with the ability to influence executive support operations.
• Engaging, collaborative, and values-driven workplace culture.
• Competitive salary commensurate with experience.

Additional Information

This position is fully onsite in Melbourne, Victoria, Australia. Applicants should be prepared for occasional travel as required. The role includes leadership responsibilities overseeing a team of Executive Assistants. Candidates must exercise high levels of confidentiality and discretion when managing sensitive information.

By applying, candidates consent to the use of their personal data for hiring processes and future opportunities in accordance with the organisation's privacy policies. Applicants are advised not to include sensitive personal details such as government identifiers, ethnicity, or trade union membership in their submissions.