Event Rostering Coordinator

About Auckland Live and Auckland Conventions, Venues & Events

Auckland Live and Auckland Conventions, Venues & Events are prominent leaders in the fields of performing arts, culture, entertainment, and events in Auckland Tāmaki Makaurau, New Zealand. Auckland Live stands as Aotearoa New Zealand's largest performing arts venue while Auckland Conventions, Venues & Events organizes a wide array of events including meetings, conferences, exhibitions, gala dinners, and awards ceremonies ranging from 10 to over 3,000 attendees.

Position Overview

We are currently seeking a dedicated Event Rostering Coordinator to join our Venue & Event Operations department in a full-time, permanent position based in Auckland CBD. This role entails managing staff scheduling to ensure optimal staffing levels that fulfill both safety requirements and excellent customer service standards.

Key Responsibilities

• Gather comprehensive information needed for event staffing and determine requirements for staff scheduling.
• Assign and organize rosters for the Event Services team, café staff, and other departments as necessary.
• Communicate any roster updates to teams, monitor staff availability and absenteeism, and identify current and future staffing gaps.
• Maintain and optimize the Humanforce rostering system to ensure smooth operation for business and staff needs.
• Support the ongoing development and upkeep of databases, systems, policies, and procedures within the Event Services department, providing necessary administrative assistance.
• Collaborate closely with the Rostering Support Administration team and offer administrative support to the Operations department.

Candidate Profile

This engaging role is suited for an experienced rostering professional who can effectively manage varied responsibilities with efficiency and precision. Candidates should be able to meet deadlines with a keen eye for detail and accuracy.

Successful applicants will thrive in a flexible and team-oriented environment, demonstrating excellent interpersonal and communication skills capable of managing relationships across diverse age groups and backgrounds.

Organizational skills, strong memory retention, and proficiency with Microsoft Office are essential. Familiarity with Humanforce and Momentus scheduling systems is advantageous.

What We Offer

• A competitive salary package including long service leave.
• Opportunities for professional growth and learning development.
• Collaborative work environment with passionate and skilled colleagues contributing to Auckland's advancement.
• Access to a range of benefits as part of the Auckland Council Group including discounted financial products, insurance, entertainment, and lifestyle opportunities.

Application Details

If you are motivated to help create outstanding experiences that positively impact Auckland, please submit your CV along with a cover letter expressing your interest. Applications close at 5pm on Friday, 24 July 2026, though early applications are encouraged as the vacancy may close sooner if sufficient applications are received.

Equal Opportunity

Tātaki Auckland Unlimited is proud to be an equal opportunity employer committed to fostering a workplace culture of diversity and inclusion. Applicants requiring support or accommodations during the recruitment process are encouraged to inform us when applying.