Billing Executive

Position Overview

The Billing Executive will serve as a vital link between the Sales team and other departments, facilitating smooth order processing and ensuring timely billing and delivery to dealers. This role involves managing invoice generation, maintaining organized records, and coordinating various purchase and stock-related activities within the company.

Key Responsibilities

• Maintain communication with the Sales team through calls and emails to manage dealer orders effectively.
• Produce and issue invoices to dealers from approved estimates, ensuring accuracy and completeness.
• Organize and file duplicate copies of all invoices systematically for record-keeping.
• Liaise with the Packing and Dispatch departments to guarantee on-schedule delivery of billed and invoiced goods to dealers.
• Update invoice data accurately on the Dealer Management System (DMS) as hosted on the company website.
• Create Purchase Orders guided by minimum stock level data to maintain adequate inventory.
• Evaluate automated Purchase Orders and forward them for approval to the parent company.
• Support the team in preparing E-way bills by providing invoice-related information as required.
• Engage actively in stock audits by working closely with the relevant teams when needed.
• Maintain proactive communication via calls and emails regarding Stock Position Reports (SPR) and other relevant topics with the company team.

Additional Information

This role requires coordination skills and the ability to work collaboratively with multiple internal departments to ensure operational efficiency in billing and stock management.