Administrator - Export Compliance

Overview of the Role

This position involves facilitating the export process for products moving from the UK to the Republic of Ireland, European Union, and other global destinations. The role requires managing documentation necessary for shipments that demand Export Health Certificates, the official paperwork for specific exported items.

Collaboration with both suppliers and internal teams is integral to this function to gather, follow up, and validate crucial information ensuring the accuracy, completeness, and timely submission of export paperwork. The aim is to maintain smooth shipment flow and avoid border delays.

You will be regularly updating the Export Compliance Manager and the Supply Chain divisions to maintain transparency regarding timelines and any potential risks. This challenging and detail-oriented role values strong organization and communication proficiency for impactful results.

Key Duties

• Managing export certification workflows to enable prompt shipment departures from the UK to international markets.
• Collecting vital documentation from suppliers and internal teams ensuring completeness and correctness of export paperwork.
• Proactively contacting suppliers to obtain required documents, such as attestations, approval numbers, import certificates, and confirmations of processing, within deadlines.
• Monitoring progress and providing consistent updates to the Export Compliance Manager to align on priorities and timelines.
• Assisting in coordination with Official Veterinarians and appropriate regulatory agencies to ensure certifications adhere to scheduled timelines.
• Fostering collaborative relationships with suppliers and internal teams to facilitate efficient export processes.
• Adapting swiftly to evolving requirements while managing multiple priorities in a high-paced environment.

Performance Indicators

• All export documentation finalized punctually without causing shipment delays.
• Elimination of border complications arising from incomplete or incorrect certification.
• Receipt of accurate, high-quality supplier information on the first submission to minimize rework and delays.

Candidate Profile

• Prior experience in a related role is advantageous but not mandatory; strong administrative capabilities are welcomed.
• Excellent attention to detail to handle large volumes of information accurately.
• Robust organizational skills to manage and prioritize several tasks effectively.
• Clear and confident communication prowess, both spoken and written, capable of interacting with diverse stakeholders and suppliers.
• Highly proactive and self-driven, willing to take ownership and ensure task completion.
• Comfortable working under pressure in a dynamic environment while meeting deadlines.
• Proficient computer skills, including familiarity with systems and online portals.

Desired Attributes

• Proactive approach, showing initiative and seeking continual performance enhancement.
• Strong focus on delivering outcomes effectively, maintaining concentration under pressure.
• Collaborative spirit to build strong inter-team relationships.
• Positive and proactive attitude, supporting teammates and fostering a productive team atmosphere.
• Openness to constructive feedback for personal and collective improvement.
• Self-awareness and professionalism, understanding the impact of one’s behavior on others.
• Ability to influence and engage effectively, building trust within teams.

Company Values and Benefits

This employer emphasizes a fast-moving, supportive environment that values doing the right thing for customers. They are dedicated to your career development with opportunities to learn and contribute significantly to the global supply chain.

Qualities valued include pride in one’s work, customer-centricity, energetic pace, positivity during challenges, and a commitment to continuous improvement and innovation.

Compensation and Perks

• A competitive remuneration package inclusive of benefits.
• Annual leave of 25 days plus 8 additional bank holidays.
• Employee discounts such as 15% off in-store and 30% off at Club Individual restaurants.
• Charitable fundraising activities.
• Recognition awards for long service.
• Programs for reward and recognition.
• Additional benefits aimed at supporting employee wellbeing.