Administrative Specialist

Role Overview

Join GSM US as an Administrative Specialist and contribute significantly to facilitating rapid market expansion and operational excellence. This position ensures all administrative functions and daily office logistics run smoothly, supporting a fast-evolving and dynamic business environment.

Key Responsibilities

• Oversee daily administrative activities including office setup and management of logistical operations.
• Support readiness and management of new sites and facilities as the company grows.
• Assist in procurement processes, coordinate with vendors, and manage contract paperwork efficiently.
• Maintain organized and accurate records, documentation, and filing systems.
• Liaise with headquarters, operations, finance, and external vendors to ensure smooth workflows.
• Manage general office administration duties such as supplies, equipment management, facility upkeep, and travel arrangements.
• Provide extensive administrative assistance to leadership teams and cross-functional departments.
• Ensure strict adherence to corporate policies and administrative regulations.

Candidate Requirements

• Possess 3 to 5+ years of experience in administrative roles, preferably within startups or fast-scaling companies.
• Demonstrated ability to support operations in rapid-growth and high-pressure settings.
• Solid understanding of administrative compliance and office operational protocols.
• Proactive and hands-on approach with the ability to navigate ambiguity and adapt swiftly to changes.
• Strong skills in execution, communication, and problem resolution.

Why Join GSM US

• Engage in a rapidly expanding company entering new markets.
• High degree of ownership with active engagement across regional stakeholders.
• Opportunity to contribute to building and scaling operations from the ground up.