Administrative Secretary

Vacancy Overview

The Permanent Mission of the State of Libya to the United Nations is seeking qualified and committed individuals for the role of Administrative Secretary to support its operations in New York.

Key Duties

• Deliver extensive administrative and secretarial assistance to the Mission.
• Handle official correspondence by drafting, receiving, and archiving communications in both Arabic and English.
• Organize appointments, meetings, and official calendars effectively.
• Compile meeting documents, reports, and other official paperwork.
• Maintain orderly physical and digital filing systems.
• Manage official documentation and correspondence processes.
• Support accreditation, registration, and administrative tasks linked to the United Nations and eGov platform from the Office of Foreign Missions.
• Coordinate with UN departments, other Permanent Missions, and diplomatic groups regarding administrative and protocol concerns.
• Answer phone calls, welcome visitors, and provide general administrative assistance to the Mission’s team.
• Complete additional secretarial duties as requested by the Permanent Representative or senior diplomats.

Required Qualifications

• Bachelor’s degree in a related discipline.
• Fluent proficiency in written and spoken Arabic and English is mandatory.
• Experience in an administrative or secretarial capacity; background in diplomatic missions, embassies, consulates, international organizations, or government offices is advantageous.
• Familiarity with the United Nations eGov platform and UN administrative protocols is strongly preferred.
• Skilled in Microsoft Office applications including Word, Excel, Outlook, and PowerPoint.
• Strong organizational, communication, and time-management abilities.
• Capable of handling confidential information with discretion and making sound decisions.
• Independent work style with the ability to prioritize effectively and thrive in a dynamic diplomatic setting.

Application Details

Prospective candidates should submit their CVs to the designated emails. Only those shortlisted will receive communication regarding their application status.