Administrative Assistant

About the Role

KBR Sustainable Technology Solutions (STS) delivers comprehensive and value-added services throughout the asset life cycle. Their offerings include advanced licensed process technologies, specialized advisory services, deep technical expertise, energy transition solutions, superior design capabilities, and intelligent solutions to enhance both planned and operating assets.

Key Responsibilities

• Maintain and disseminate up-to-date organizational documentation, ensuring timely distribution of all revisions to relevant parties.
• Support staff with documentation management for daily operations such as meeting minutes, reports, manuals, brochures, records, forms, checklists, and instructions.
• Assist in the preparation and generation of performance and progress reports for various projects, creating accurate graphs and statistics.
• Utilize database management systems like SAP and other software to create an electronic log and preserve the history of all related documents and recommendations.
• Gather data and maintain regular employee activity reports, including maintaining and recording performance appraisal reports regarding overall personnel performance.
• Track attendance, leave, absenteeism, and vacations of staff; prepare daily timesheets accordingly.
• Compile and analyze data from personnel and provide regular summaries to the Organization Head.
• Handle correspondence inquiries, route incoming mail, prepare outgoing mail, and maintain files and records as directed.
• Collaborate with the Training and Career Development Division to identify training needs, coordinate course enrollments, and follow up on attendance.
• Coordinate with Material and Services Procurement to requisition office supplies and stationery.
• Operate and oversee a variety of office equipment (printers, fax machines, copiers, telephones) and ensure their proper functioning in cooperation with relevant staff.
• Perform additional duties as assigned by the Organization Head.
• Ensure adherence to safe work practices, hazardous work regulations, and proper use of PPE according to SATORP standards.
• Promote reporting of near misses, unsafe conditions, and unsafe acts.
• Participate actively in safety audits.

Qualifications

• Minimum of 5 years’ experience in Oil & Gas maintenance with a High School diploma, or
• At least 3 years’ Oil & Gas maintenance experience holding a Diploma.

Additional Information

This role operates fully onsite in Jubail, Eastern Province, Saudi Arabia, with a strong focus on supporting organizational operations in Oil & Gas maintenance environment. Candidates will be expected to work closely with various departments to maintain smooth administrative functions aligned with safety standards.