Accounts Payable Clerk

About Hubbard Supplyhouse

Hubbard Supplyhouse is a family-owned, Christian-oriented plumbing and irrigation supply company specializing in kitchen, bath, appliances, and lighting. Serving local plumbers, builders, and homeowners, the company is dedicated to honoring God by fostering a great team that builds customer partnerships through trust, service, and commitment to doing things right.

Role Overview

The Accounts Payable Clerk will manage the processing and review of vendor invoices, maintain precise payment records, and help ensure timely payments of company expenses. This role requires collaboration with vendors and internal teams to resolve invoice discrepancies and maintain comprehensive and accurate accounts payable data.

Responsibilities

• Examine, code, and input vendor invoices into the accounting system.
• Match invoices with purchase orders and receiving documents.
• Confirm invoice details including approvals, payment conditions, and supporting paperwork.
• Prepare and execute vendor payments aligned with payment schedules.
• Investigate and rectify issues relating to invoices, pricing, quantities, and payments.
• Reconcile vendor statements and follow up on any missing invoices or credit notes.
• Maintain updated vendor records, invoices, and payment-related documentation.
• Communicate professionally with vendors and internal departments to facilitate smooth transactions.
• Assist with month-end closing procedures and accounts payable reporting.
• Support vendor setup processes and manage required forms such as W-9s.
• Assist in the preparation of annual 1099 tax forms.
• Perform additional accounting and administrative tasks as required.

Work Schedule and Benefits

• Standard Monday to Friday schedule with no night or weekend shifts.
• Company offers matching 401(k) and profit-sharing plans.
• Comprehensive benefits including optional supplemental plans.
• Paid holidays, vacation time, and sick leave.
• Additional perks such as Christmas bonuses, team-building activities, and company picnic events.
• Employee discount opportunities.
• Opportunities for career growth and continuous training.

Minimum Qualifications

• High school diploma or an equivalent certification.
• At least one year of experience in accounts payable or a related accounting role.
• Proficiency with Microsoft Excel and accounting or ERP platforms.
• Basic understanding of invoice processing, purchase orders, credits, and payment terms.
• Excellent attention to detail, strong organizational skills, and effective time management.
• Ability to investigate discrepancies and ensure resolutions are achieved.
• Maintain confidentiality with sensitive financial data.
• Strong communication skills, both written and verbal.

Preferred Qualifications

• Associate degree in accounting, finance, or a related field is advantageous.
• Two or more years of accounts payable experience preferred.
• Experience handling a large volume of vendor invoices.
• Familiarity with accounting software like QuickBooks, NetSuite, or Sage.
• Knowledge of three-way matching and vendor statement reconciliations.
• Background in wholesale distribution or similar industries is a plus.