Specialist II, Ground Contracts

Overview

We seek a driven team member to join our Ground Contracts team, overseeing the complete cycle of contract negotiation and ensuring timely, accurate invoice verification. This role interacts with internal teams including Ground Operations, Finance, Procurement, Legal, and external partners like Airport Authorities, Ground Handlers, and Hotels daily.

Key Duties

• Manage Ground Handling and Aeronautical contracts by monitoring and renewing them promptly to guarantee uninterrupted service.
• Collect station market data, identify potential vendors, solicit quotations, and assess proposals.
• Follow internal procurement procedures to complete contract approvals and signings.
• Prepare evaluation reports and recommendations for contract awards, drafting necessary approval documents.
• Negotiate contracts with Ground Handlers and Airport Authorities aiming for cost savings, operational excellence, and benefiting company interests.
• Foster strong vendor relationships through effective and continual communication.
• Coordinate and monitor the delivery of physical contract documents.
• Verify invoices using financial systems like BPM and AIR and collaborate with stakeholders to confirm charge validity.
• Resolve payment disputes by engaging with vendors.
• Audit finance systems to confirm verification performed by ground team members adheres to Finance Team standards.
• Prompt ground teams for timely invoice verification.
• Support digital payment process improvements by working with Finance and IT to integrate invoice verification into AIR system; participate in system testing and troubleshoot system errors.
• Ensure vendors provide invoices and supporting documents compliant with system file requirements.
• Identify and propose system enhancements for current financial platforms.
• Handle financial tasks such as creating new vendors in ESC, verifying vendor bank details, processing ad-hoc invoices, and liaising on bank guarantees or security deposits.
• Maintain updated contract rates within financial planning systems during renewals and adjustments.
• Generate financial reports and analyze monthly budget utilization, advising department heads and presenting findings in meetings.
• Complete audit training and perform audit tasks as assigned, including potential international travel.

Qualifications

• 1 to 3 years of relevant work experience preferred, especially in contract or finance roles.
• Capable of working both independently and collaboratively across diverse teams and geographic locations.
• Detail-oriented with solid numerical analysis, report writing, and presentation abilities.
• Strong analytical, problem-solving, and interpersonal skills.
• Proficiency in spoken, written, and reading English and Chinese languages; solid command of MS Office applications.
• Willingness and ability to travel internationally at short notice.
• Proactive mindset and adaptability in a fast-moving environment.