Site Administrative Coordinator

Role Overview

As a Site Administrative Coordinator at MKS's Singapore Center of Excellence, you will act as the main contact for day-to-day site operations while ensuring an excellent experience for employees and visitors. This role combines administrative duties with employee engagement and event coordination in a dynamic workplace.

Key Responsibilities

• Support the Site Director and leadership team administratively.
• Arrange all aspects of domestic and international travel including flights, accommodations, transportation, and visitor logistics.
• Oversee meeting schedules, room bookings, and visits to the site.
• Prepare and manage purchase requisitions, invoices, expense reports, and related documentation.
• Maintain accurate records, documentation, and files for the site.
• Be the principal point for office administration and facilities management.
• Liaise with vendors, building management, and service teams to ensure seamless site operations.
• Manage office supplies, equipment, and general workplace necessities.
• Assist with health, safety, and compliance administrative processes.
• Facilitate employee onboarding, including new hire coordination and site introductions.
• Plan and organize employee engagement events, recognition initiatives, town halls, and site-wide gatherings.
• Collaborate with HR and leadership to cultivate a positive workplace culture and employee experience.
• Contribute to initiatives aimed at making MKS Singapore a desirable workplace.

Qualifications & Experience

• Diploma or higher in Business Administration, Office Management, Human Resources, or related field.
• A minimum of four years’ experience in administrative support, office management, executive assistance, or employee engagement.
• Proven skills with Microsoft Office suite including Outlook, Excel, Word, and PowerPoint.
• Experienced in coordinating travel, meetings, events, and managing vendor relationships.
• Strong organizational ability to juggle multiple tasks and meet deadlines.
• Background in supporting senior leadership within multinational companies.
• Familiarity with ERP systems, Workday, Concur, or comparable business software.
• Previous work experience in technology, manufacturing, engineering, or semiconductor industries is preferred.

Why Work with MKS?

Joining MKS offers the chance to significantly influence employee experience and support operations within a growing, innovative technology organization. The role provides interaction with leaders from various business areas, exposure to a vibrant technology environment, and opportunity to help build an engaging and collaborative workplace culture.