Reception & Facilities Coordinator

About the Company

With two decades of expertise in electronics and software, in-tech is a rapidly expanding engineering firm headquartered in Munich, Germany. It employs approximately 2350 professionals worldwide across 20 project sites spanning 8 countries. The company develops cutting-edge engineering solutions for sectors including automotive, rail, aerospace, defense, and industrial industries. Since 2024, in-tech has been a subsidiary of Infosys Ltd, strengthening its development, digitalization services, and offshore capabilities.

in-tech embraces a flexible and contemporary work environment valuing work-life balance, team collaboration, innovation, and a positive culture characterized as the "Orange Spirit."

Role Overview

The Reception & Facilities Coordinator will manage daily operations of the Trivandrum office located within the Infosys campus. Acting as the central liaison for campus teams and the Kochi in-tech office, the coordinator oversees goods receipt, employee access controls, reception duties, vendor and building coordination, office supplies management, and infrastructure maintenance to ensure a secure and productive workplace.

Key Responsibilities

• Manage and streamline daily facility operations at the Trivandrum office to support employees and business activities.
• Serve as the primary contact for security, finance, facilities, and customs clearance teams on campus.
• Coordinate with in-tech's Kochi departments to fulfill onsite operational requirements.
• Supervise goods-inward processes ensuring prompt and correct handling of materials.
• Monitor compliance with operating procedures related to maintenance and office functions.
• Facilitate employee ingress and egress via security and access protocols.
• Collaborate with internal stakeholders, external vendors, and service providers to maintain smooth facility services.
• Assist in monitoring workplace infrastructure and equipment to uphold safety and efficiency.
• Track facility service requests and maintenance actions to guarantee timely completion.
• Maintain inventory of office supplies and provide front desk support as needed.

Essential Qualifications and Experience

• A bachelor’s degree or diploma in Facilities Management, Administration, Hospitality, or a related discipline.
• 1 to 3 years of relevant experience in facilities management, administrative operations, workplace services, or office management.
• Basic knowledge of workplace safety standards, compliance, and emergency preparedness.
• Experience with reception or front office responsibilities is advantageous.
• Familiarity with vendor management and facility maintenance procedures.
• Strong interpersonal skills for stakeholder coordination and communication.
• Proficient verbal and written communication capabilities.
• Well-developed organizational skills, the ability to multitask, and keen attention to detail.
• Competency in Microsoft Office tools including Word, Excel, PowerPoint, and Outlook.
• Ability to collaborate effectively with cross-functional teams and external partners within a fast-paced environment.

Equal Opportunity Statement

in-tech is committed to fostering an inclusive workplace, providing equal employment opportunities regardless of age, race, color, nationality, ethnicity, gender, veteran status, disability, sexual orientation, gender identity, or religion.