Project Co-ordinator

Overview

Our esteemed global client seeks a Project Co-ordinator / PMO to join their team, working onsite in Abu Dhabi five days a week. This professional will provide essential administrative assistance to the project delivery squad focusing on large data center projects within a challenging and evolving workplace.

Key Duties

• Gather and systematically archive Daily Task EHS documents in both electronic and physical formats to maintain comprehensive EHS records.
• In the absence of the EHS Manager, devise toolbox talks for the team and participate actively in safety meetings.
• Coordinate safety training sessions for new staff and visitors, collaborating with third parties to collect personnel data and required documentation.
• Record and manage personnel information on the Data Scope System, which manages site personnel.
• Manage delivery bookings, monitor their status, and follow up when necessary.
• Compile and analyze timesheets to create detailed reports and statistical summaries.
• Assist the Site and Project Managers with daily activity reports and track ongoing project progress and near-term planning (3-4 weeks).
• Maintain a daily work schedule documenting task progressions.
• Collect, organize, and file third-party test results and calibration certificates on SharePoint for the UPS package.
• Similarly, collate test results from site engineers and organize them appropriately on SharePoint.

Qualifications and Experience

• At least 2 years of experience in a similar project coordination role within a major global corporation.
• Hands-on experience in the construction sector is mandatory.
• Willingness and ability to be physically present onsite in Abu Dhabi throughout the workweek.
• A minimum of 3 years' experience handling administrative responsibilities within a team or fast-paced environment.
• Advanced proficiency in Microsoft Office 365 and general familiarity with Microsoft software products.
• Experience or understanding of Compass, Datascope, ViewPoint, and SharePoint platforms is advantageous.
• Approach work proactively with accountability, organizational skills, resourcefulness, and capability to collaborate across diverse stakeholder groups.
• Possession of legal authorization to work within the UAE is required.