Procurement Specialist

About the Company and Location

Based in Berlin, our organization is a contemporary, state-owned real estate firm dedicated to providing affordable and sustainable living and working spaces for diverse groups including families, students, senior citizens, and public servants. Berlin’s vibrant and dynamic environment offers ample opportunities to contribute meaningfully while embracing a corporate culture that balances over six decades of industry expertise with innovation and personal growth.

Role Overview

We are seeking a Procurement Specialist to temporarily fill a parental leave vacancy from October 2026 to approximately February 2028, joining our Central Procurement unit. This role focuses on managing supplies and services procurement ensuring efficiency and compliance.

Key Responsibilities

• Plan and prepare procurement activities in collaboration with specialist departments to guarantee cost-effective and efficient implementation.
• Coordinate demand alignment with current contractual framework agreements.
• Verify accuracy and relevance of service specifications and descriptions to ensure appropriateness in procurement processes.
• Develop tender documents, including creating tailored suitability and evaluation criteria based on needs.
• Manage procurement operations in strict adherence to Purchasing Directives and applicable EU public procurement laws (such as GWB, VgV, VOB/A EU).
• Assess and evaluate submission applications and vendor offers with thoroughness and compliance.
• Maintain comprehensive documentation of all procurement activities.
• Lead negotiation sessions confidently to secure favorable terms and outcomes.
• Generate reports and conduct evaluations concerning procurement measures and their effectiveness.
• Engage in ongoing professional development to stay current in procurement practices and regulations.
• Monitor market trends and select appropriate partners for procurement needs.
• Maintain, supervise, and evaluate procurement databases to ensure up-to-date and reliable information.

Candidate Requirements

• Degree in business, commerce, or related fields; alternatively, equivalent qualifications attained via relevant professional experience.
• Strong knowledge of public EU procurement law and regulations.
• Proven expertise in managing and supporting public procurement activities, ideally within the real estate sector.
• Preferably experienced in managing procurement processes for IT services.
• Excellent presentation and communication abilities; capable of working independently with a structured approach.
• Demonstrated negotiation skills with a commercial mindset.
• Strong coordination skills with various departments, combined with personal accountability, organizational capabilities, and proactivity.
• Proficient in common MS Office applications and SAP.
• Confident demeanor, assertiveness, outstanding communication, and teamwork skills.