Personal Assistant

Overview

We are seeking a proactive and highly organised Personal Assistant (PA) to support our Vario Group leadership team. This role is key to ensuring the efficient daily operations and providing high-quality administrative and business assistance across the function. You will develop strong relationships with senior leaders and manage competing priorities within our fast-paced, expanding practice group.

Key Responsibilities

• Manage complex diaries, meetings, and appointments for senior leadership.
• Coordinate domestic and international travel plans, accommodation, and detailed itineraries.
• Organise various internal and external meetings, events, and workshops.
• Prepare agendas, briefing materials, presentations, and supporting documents.
• Oversee inbox management, handle correspondence, and communicate on behalf of stakeholders.
• Manage expense claims and invoice submissions.
• Record meeting minutes and follow up on action items as necessary.
• Support business development tasks such as client event coordination and relationship maintenance.
• Assist in bids, proposals, client reporting, and marketing materials preparation.
• Collaborate closely with Finance, IT, Human Resources, Facilities, and Document Production teams.
• Identify and implement improvements to team processes and working methods.
• Work flexibly to support various members of the wider Vario leadership group ensuring business goals are met.

Candidate Profile

• Previous experience as a Personal Assistant or equivalent role within professional services.
• Able to effectively support senior leaders and engage with stakeholders at all levels.
• Exceptional organisational and time management abilities.
• Attention to detail with capacity to juggle multiple competing priorities.
• Excellent written and verbal communication skills.
• Proficient in Microsoft Office suite, especially Outlook, Word, PowerPoint, and Excel.
• Capable of working independently, demonstrating initiative.
• Possesses a collaborative mindset, flexibility, and a strong customer service focus.
• Handles confidential information with utmost discretion and professionalism.

Benefits and Working Conditions

• Flexible work arrangements including options for home working depending on diary needs.
• Up to five paid days of carers’ leave.
• 25 days of annual leave with options to purchase or carry forward up to five extra days.
• Contributory pension scheme with contributions up to 5%.
• Private healthcare coverage and death-in-service benefit (four times salary).
• Access to additional benefits such as electric car scheme, cycle to work program, and interest-free loans for season tickets, gym memberships, or rental deposits.

Diversity and Inclusion Commitment

Our strength is found in diversity. We are recognised as a Disability Confident employer and a top Stonewall employer. We support various inclusion initiatives and encourage all employees to bring their authentic selves. For any reasonable adjustments or alternative job advert formats, contact our recruitment team directly.