Human Resource Specialist

About the Role

DILE Solutions is a rapidly expanding logistics company built on excellence, integrity, and collaboration. The organization operates with a strong, high-energy team culture focused on delivering reliable service to customers, shippers, and carriers across a changing supply chain.

Role Summary

This position is responsible for supporting the everyday functions of the Human Resources team. The role has a major part in hiring support, employee benefits, new-hire setup, documentation, and engagement activities. It also acts as a main contact for job candidates and employees, helping HR processes run smoothly and professionally.

The ideal candidate is highly organized, detail-focused, and committed to building a positive experience for employees at every stage of their journey. Experience with social media and employer branding is preferred.

Payroll Administration

• Run weekly payroll and verify timesheets, attendance, and leave information.
• Keep payroll data and employee records current in HRIS and payroll platforms.
• Handle payroll updates such as new hires, exits, promotions, pay adjustments, and deductions.
• Match payroll reports and fix discrepancies before payroll is finalized.
• Answer employee questions about pay, deductions, benefits, and tax withholding.
• Prepare payroll summaries for leadership, finance, and audit use.
• Work with Finance and Accounting to support accurate payroll posting and reporting.
• Assist with internal and external payroll audits by keeping required files and records.
• Review payroll workflows and suggest ways to improve accuracy and efficiency.

Recruitment Support

• Help source candidates and manage job postings across hiring platforms.
• Screen applications and resumes to find suitable candidates.
• Conduct first-round screenings and phone interviews.
• Keep candidates informed throughout the recruitment process.
• Track applicant data and recruitment performance metrics.

Interview Coordination

• Arrange interview schedules between candidates and hiring managers.
• Prepare interview packets and related materials.
• Help ensure candidates receive a professional and welcoming experience.
• Coordinate feedback collection and follow-up communication after interviews.

Benefits Administration

• Support employees with benefits enrollment and benefit-related changes.
• Assist with annual open enrollment activities.
• Respond to questions about medical, dental, vision, retirement, and optional benefits.
• Maintain complete and accurate benefits documentation.
• Coordinate with insurance carriers and benefits vendors as needed.

HR Documentation and Records

• Manage personnel files and HR documentation in line with company policy and legal rules.
• Process documentation needed for new hires.
• Assist with employee changes such as transfers, promotions, and separations.
• Prepare employment verification letters and other HR correspondence.
• Support compliance reporting and document retention obligations.

Onboarding and Offboarding

• Coordinate new-hire orientation and onboarding steps.
• Confirm all required employment paperwork is completed.
• Support exit processing, including offboarding documents and access changes.

Compliance

• Help maintain compliance with federal, state, and local employment regulations.
• Support HR audits and required reporting.
• Handle employee and company information with strict confidentiality.

Social Media and Employer Branding

• Support DILE’s employer brand through social media channels.
• Post job ads on LinkedIn, Indeed, and similar recruiting platforms.
• Assist with engagement programs and culture-focused campaigns.
• Support recruitment marketing and career fair promotion efforts.

Safety Coordination and Compliance

• Coordinate employee safety training and maintain training records.
• Help organize safety meetings, drills, and emergency readiness activities.
• Track licenses, certifications, permits, and required compliance documents.
• Support workers’ compensation reporting, documentation, and claim coordination.
• Assist with incident investigations and maintain related records.
• Help develop, communicate, and roll out company safety policies and procedures.
• Maintain OSHA, DOT, and other required safety records.
• Audit safety documentation periodically to support accuracy and compliance.
• Work with operations leadership to strengthen the organization’s safety culture.
• Prepare safety reports and compliance metrics for management review.

Schedule

This is a day-shift position with standard office hours, though flexibility may be needed depending on business requirements. Occasional weekend work may be required.

Benefits

Employees receive medical, dental, and vision insurance, voluntary life insurance, voluntary short-term disability insurance, a flexible spending account (FSA), a 401(k) plan with employer match, and paid time off (PTO).

Additional Information

DILE operates as a drug-free workplace. The company is an equal opportunity employer and provides fair consideration to all applicants and employees regardless of race, color, religion, sex, sexual orientation, gender identity, national origin, citizenship status, age, veteran status, disability, or any other protected characteristic under applicable law.