Facilities Coordinator

About the role

CBRE is seeking a Facilities Coordinator to support day-to-day facilities operations and help keep work orders moving efficiently. In this position, you will coordinate with clients, vendors, contractors, landlords, and tenants to ensure requests are handled correctly and completed on time. The role sits within the Facilities Management function, supporting property management activities across repairs, operational needs, and related investment planning.

Key responsibilities

• Serve as the main contact for escalated communication between landlords, tenants, and service providers, while making sure procedures, policies, and reporting requirements are followed.
• Assign work orders and arrange repair schedules based on incoming requests.
• Track work order data, then prepare and share performance and progress updates with management.
• Inspect submitted work orders, proposals, department records, and vendor documentation for accuracy and compliance.
• Assess rooms and furniture to determine repair or renovation needs.
• Carry out minor fixes for office equipment when required.
• Look into new services and appliances that can improve operational efficiency.
• Collect and interpret information to solve difficult issues, including situations with little prior precedent, and recommend better approaches where appropriate.
• Contribute to the effectiveness of your own team and closely related teams through coordinated work activities.
• Identify and suggest process improvements that strengthen team efficiency and outcomes.

Requirements

• High school diploma or GED, along with 3 to 4 years of relevant work experience.
• Strong working knowledge of common processes, procedures, systems, and concepts within the role.
• Ability to assess and communicate unusual or complex information clearly, logically, and concisely.
• Advanced proficiency with Microsoft Office applications such as Word, Excel, and Outlook.
• Well-developed organisational ability and a curious, investigative approach to problem solving.
• Advanced numeracy skills, including the ability to work with percentages, discounts, and markups.

Additional information

This position is part of a facilities management environment focused on supporting property managers with repairs and investment-related planning across managed assets.