Executive Secretary

Role Overview

This position is responsible for offering top-tier administrative and organizational assistance to senior executives to ensure smooth daily operations, efficient communication exchanges, and prompt prioritization of tasks among internal and external parties.

Key Duties

• Maintain executives' calendars meticulously by prioritizing meetings, resolving scheduling conflicts, and ensuring effective allocation of their time.
• Proactively anticipate the needs of executives by organizing their daily, weekly, and monthly schedules.
• Arrange and prepare all meeting logistics including agenda creation, minute-taking, and follow-up on action items to maintain accountability.
• Handle all incoming and outgoing communications, including emails, calls, and official correspondence, with professionalism and confidentiality.
• Compose, review, and finalize reports, presentations, business letters, and executive briefings, ensuring a high level of quality.
• Keep well-organized, confidential filing systems for contracts, records, and sensitive documents.
• Act as the main liaison between executives and internal departments, clients, and external partners to facilitate timely and clear communication.
• Represent the executive office professionally in all engagements.
• Organize and coordinate corporate events, conferences, and meetings from planning through execution.
• Track critical deadlines and guarantee timely completion of tasks and obligations.
• Provide extensive administrative support to the executive team as needed.

Requirements

• Possess a Bachelor's degree or Diploma in Business Administration or related disciplines.
• Have 2-5 years of experience in an Executive Secretary or comparable administrative role.
• Demonstrate excellent written and verbal communication skills in both English and Arabic languages.
• Exhibit strong organizational capabilities and proficient time management.
• Be skilled in Microsoft Office applications including Word, Excel, PowerPoint, and Outlook.
• Have the ability to manage confidential information prudently.
• Pay strong attention to detail and work effectively under pressure.
• Maintain a professional demeanor and display outstanding interpersonal abilities.