Executive Personal Assistant

Role Overview

This full-time, onsite position involves providing dedicated assistance to executive leadership in aerospace and manufacturing sectors, enabling them to concentrate on strategic priorities. You will act as a dependable and strategic partner handling various administrative and personal support functions.

Key Responsibilities

• Oversee and manage executive schedules, communications, meetings, and company events, ensuring all follow-ups and necessary actions are timely completed.
• Prepare and coordinate reports, presentations, and documentation related to aerospace projects, manufacturing operations, and certifications.
• Assist cross-departmental initiatives by monitoring deadlines, organizing relevant details, and utilizing AI tools to enhance administrative processes.
• Handle administrative and operational duties such as document processing, maintaining orderly filing, and acting as a gatekeeper and liaison.
• Provide sophisticated personal assistance including arranging appointments, managing household and vendor interactions, and attending to confidential personal matters discreetly.

Compensation and Benefits

• Competitive hourly pay with an additional year-end bonus
• Comprehensive health coverage including medical, dental, vision, life and disability insurance, plus 401(k) retirement savings plan

Qualifications

• 1-3 years proven experience as an executive assistant delivering both executive and personal support, ideally within companies under 50 employees
• Proficient with Microsoft Office Suite
• Strong verbal and written communication capabilities
• Exceptional organizational skills with ability to multitask effectively
• Professionalism, discretion, and commitment to confidentiality
• Meticulous attention to detail
• Capable of working independently in a dynamic, deadline-focused environment
• Minimum education: High school diploma

Preferred Qualifications

• Background in aerospace, manufacturing, engineering, or related technical fields
• Experience using AI-based tools
• Hold a college degree

About the Client

You will provide support to the executive teams of Lamar Aero (aviation parts manufacturing) and affiliated businesses including OTM Tactical, Teleios Manufacturing, and Resilient Suppressors. These family-owned companies foster a close-knit culture emphasizing hard work, customer service, family values, health, and communal celebrations such as happy hours and potlucks.

Equal Opportunity Statement

The hiring firm is an Equal Opportunity Employer, committed to fair employment practices regardless of race, color, religion, age, sex, national origin, disability, veteran status, sexual orientation, gender identity, or other protected characteristics. Reasonable accommodations are provided for applicants with disabilities upon request during the recruitment process.