Executive Assistant to Founder

About MISUMI Americas

MISUMI Americas, part of the MISUMI Group, excels as a premier supplier of standard, customizable, and bespoke manufacturing solutions. By combining an extensive parts catalog with a top-tier digital manufacturing platform, the company empowers engineers and procurement teams to speed innovation throughout the whole product lifecycle. Operating in the San Francisco Bay Area and Chicago, MISUMI Americas partners with leading companies across the Americas.

Role Impact

We are searching for a highly skilled and proactive Executive Assistant to partner closely with our Founder. This position extends beyond conventional administrative roles to be a strategic aide who ensures the Founder’s priorities and efforts are sharply focused. Your ability to bring organization to a fast-moving environment, manage critical tasks to completion, and optimize the Founder's efficiency is vital. The role involves juggling a dynamic schedule, facilitating smooth communications, and exercising autonomy, discretion, and sound judgment.

Key Responsibilities

• Oversee and refine the Founder's calendar aligning priorities, commitments, and urgent decisions.
• Manage communications on the Founder’s behalf, including sorting emails, correspondence, and scheduling.
• Prepare briefing documents, agendas, and meeting minutes, ensuring clear follow-up on action items.
• Coordinate intricate domestic and international travel plans covering flights, lodging, transportation, and detailed itineraries.
• Act as the intermediary between the Founder and internal teams, external partners, and crucial stakeholders.
• Support special projects and strategic initiatives as needed.

Experience & Qualifications

• Demonstrated experience supporting a senior leader or founder in an executive assistant or related capacity.
• Expertise in managing complex schedules, travel plans, and logistics amid competing demands.
• Proven ability to manage sensitive information, personal arrangements, and unexpected requests with the utmost discretion.
• Background in event planning, hospitality, or private client service is highly valued.
• Exceptionally organized and detail-conscious with a proactive approach to anticipating needs.
• Comfortable and successful in a dynamic, fast-paced, personalized environment.

Physical Requirements

This role requires regular activities such as sitting, walking, speaking, hearing, and use of hands for keyboarding and handling objects. Occasional stooping, kneeling, crouching, twisting, crawling, reaching, and stretching are part of the job demands. Reasonable accommodations will be available for persons with disabilities to fulfill essential job functions.

Compensation and Benefits

The position offers an annual salary ranging from 75000 to 90000 USD, depending on experience. Benefits include competitive medical, dental, and vision plans, a 401K retirement plan, a monthly virtual work stipend covering expenses such as food, internet, travel, pet care, and wellness, parental leave options, paid volunteer days, and comprehensive onboarding support including ergonomic equipment and a stipend for additional personal office needs.

Diversity and Culture

We welcome candidates bringing diverse perspectives who thrive in a culture of respect, honesty, collaboration, and continuous learning. The organization supports an inclusive environment valuing all teammates, including underrepresented groups such as women, LGBTQ individuals, people of color, disabled persons, and veterans.