Executive Assistant

About Viral Nation

Viral Nation excels in creating social-first ecosystems that connect brands with modern consumers. Our integrated services combine strategy, talent, media, and technology with culturally relevant creativity to grow some of the fastest expanding digital brands worldwide. We provide an open, collaborative, and fast-paced work environment that encourages creativity and growth, enabling you to apply your talents effectively. Our forward-thinking culture drives our ongoing success and innovation.

Role Overview

We seek a motivated, proactive, and dynamic Executive Assistant to support our corporate team by managing daily coordination, critical tasks, and project oversight. This role plays a key part in maintaining organizational efficiency and communication.

Responsibilities

• Manage executive calendars by scheduling appointments, meetings, and events, keeping them well organized and current.
• Arrange travel plans as required.
• Handle communication by managing email responses, replying directly or redirecting as needed.
• Coordinate meetings by preparing schedules, sending invitations, creating agendas, and taking minutes.
• Independently manage and facilitate both in-person and virtual meetings and conferences, primarily using Google tools.
• Lead project management tasks including creating and updating high-quality presentations, reports, and correspondence leveraging Google Suite with great attention to detail.
• Prepare and proofread documents, presentations, and letters.
• Support team collaboration by facilitating cooperation, resolving conflicts, providing guidance, and promoting a positive and productive work atmosphere.

Qualifications

• 2 to 3 years of experience supporting executives at senior levels.
• Familiarity with various project management techniques and tools.
• Demonstrated ability to manage and prioritize multiple tasks and projects simultaneously.
• Excellent organizational and time management skills with a strong focus on detail.
• Superior verbal and written communication abilities.
• Capability to work effectively under pressure and manage competing priorities.
• Team player who can meet tight deadlines while handling multiple projects.
• Professional discretion and confidentiality in handling sensitive information.
• Adaptability to a fast-changing, growth-oriented work environment with a positive attitude.
• Experience with G Suite and other relevant applications.
• Strong forward-thinking project management skills and proactive problem-solving.
• Exceptional attention to detail and organizational skills.

Compensation

This position offers an annual salary ranging between 55000 and 65000 CAD, reflecting the scope and progression of the role from foundational to impactful levels. Beyond the base salary, a comprehensive benefits and total rewards package is provided to support employee growth. The exact salary offer depends on the candidate's experience, skills, and expected contribution as assessed during the interview process.

Compensation Philosophy

At Viral Nation, pay is determined by role requirements, market conditions, and individual performance. Compensation is regularly reviewed during performance evaluations to ensure fairness and alignment with responsibilities and impact.

Recruitment Practices

Viral Nation does not employ AI for candidate screening or selection decisions; all hiring choices are made by human teams. However, AI may be used to assist with interview note-taking.

Diversity, Equity & Inclusion

Our agency pledges to uphold diversity, equity, and inclusion. We welcome applications from individuals with visible and non-visible disabilities, and provide accommodations throughout the recruitment process as needed.