Executive Assistant

About Rocket Lab

Rocket Lab is a comprehensive space enterprise offering end-to-end solutions, including responsive launch services, spacecraft design and manufacturing, and payloads and satellite components. Our mission is to broaden access to space with rockets and satellites supporting a variety of critical global space endeavors such as scientific research, Earth monitoring, combating climate change, national security, and cutting-edge technology testing. Our Electron rocket ranks as the second most frequently launched U.S. rocket each year, having delivered over 230 satellites, while we prepare the Neutron reusable medium-lift launch vehicle for larger satellite deployments. Our Space Systems division develops satellites and payload components selected for prestigious missions by NASA and the James Webb Space Telescope.

Position Overview: Executive Assistant

Stationed at Rocket Lab’s Long Beach headquarters, the Executive Assistant will manage complex scheduling for C-suite executives, coordinate meetings across multiple time zones, process expenses, multitask across projects, prepare materials for meetings, and handle various administrative tasks. Attention to detail, strong organization, prioritization, and efficiency under tight deadlines are crucial. This role directly supports executive leadership with critical deliverables involving internal leadership, board meetings, and investor relations.

Key Responsibilities

• Provide trusted support ensuring smooth daily operations and assist with strategic projects for C-suite executives.
• Serve as primary liaison among executives, board members, investors, and external stakeholders, representing the company at senior levels.
• Manage executive calendars and schedules effectively.
• Coordinate domestic and international travel arrangements and event reservations.
• Plan and execute logistics for meetings, conferences, off-site events, including preparation for board and investor presentations.
• Prepare and reconcile expense reports promptly.
• Document and share meeting minutes and follow-up action items.
• Welcome guests and assist with projects related to visitors.
• Perform additional duties as assigned.

Required Qualifications

• Associate’s degree.
• Minimum of five years’ administrative experience.
• Proficiency with Microsoft Office Suite, including Word, Excel, Outlook, PowerPoint, and Copilot.
• Excellent written and verbal communication skills.
• Experience supporting C-level executives in a fast-paced corporate environment.

Preferred Qualifications

• Bachelor’s or advanced degree.
• Exceptional organizational, planning, time management, and problem-solving abilities.
• Highly driven with capability to work independently.
• Demonstrated discretion and professionalism handling confidential business matters.
• Strong business insight into financial and operational priorities in corporate settings.

Working Conditions

The role may involve extended periods of sitting, standing, walking, computer use, and occasional exposure to moderate noise, dust, and fumes typical of production areas.

Compensation and Benefits

Salary for California-based roles ranges between $80,000 and $125,000 USD annually, adjusted based on knowledge, education, and experience. Compensation includes company equity and a comprehensive benefits package featuring medical insurance (HMO, PPO, and fully company-sponsored HSA), dental, vision, paid vacation (3 weeks), sick leave (5 days), paid holidays (11 annually), flexible spending accounts, parental leave, disability and life insurance, and a 401(k) plan with company match. Additional benefits include discounted employee stock purchase, subsidized electric vehicle charging, onsite gym, and food and beverage perks. Eligibility for benefits depends on employment status and is subject to change.

Diversity and Equal Opportunity

Rocket Lab is committed to equal employment opportunities without discrimination or harassment based on race, color, religion, age, sex, national origin, disability, veteran status, sexual orientation, gender identity, or any protected characteristic under applicable laws. Employment practices encompass all terms and conditions including hiring, compensation, promotion, and training.

Legal and Compliance

For candidates working in U.S. offices, compliance with U.S. export controls for space-related technology (ITAR) requires U.S. citizenship, permanent residency, or lawful status permitting access, with specific authorization as needed. For New Zealand office candidates, background and nationality checks ensure eligibility under ITAR regulations, limiting roles to citizens of eligible countries such as Australia, Japan, New Zealand, EU member states, Switzerland, NATO countries, and others.

Accessibility

Candidates with disabilities needing accommodations for application or interviewing processes in the U.S. are encouraged to contact the designated company representative for assistance.