Executive Assistant - Newcastle

About the Role

Join KPMG's Leadership Support Team in Newcastle as a full-time Executive Assistant providing dependable and professional support to the Geographic (GEO) Lead Partner. This position plays a vital role in helping the Partner maintain focus on key objectives through meticulous organization and communication within a dynamic professional services environment.

Key Responsibilities

• Efficiently manage the GEO Lead Partner’s calendar, meetings, and daily administrative tasks.
• Arrange meetings including preparing agendas and gathering necessary documentation or briefings.
• Oversee correspondence, timely follow-ups, and track important deadlines professionally.
• Coordinate travel logistics such as bookings for accommodation and itineraries when needed.
• Assist with expense reports, invoice handling, and other administrative duties aligning with company protocols.
• Organize client, internal, and stakeholder meetings, documenting notes and distributing follow-up actions.
• Maintain accurate client and contact records, update CRM databases as required.
• Serve as a polished point of contact for clients, visitors, and internal teams.
• Collaborate with the Newcastle office team and broader support networks nationally to ensure smooth office operations.
• Support office logistics, including room reservations, catering, and visitor arrangements.
• Contribute to team engagement, office communications, and fostering a welcoming atmosphere.
• Establish strong working relationships with Partners, executive assistants, client teams, and support functions to promote continuous improvement.
• Identify and help implement enhancements to administrative processes and communication flow.
• Embody and promote a culture of inclusivity, teamwork, and excellence.

Required Experience and Skills

• Proven background as an Executive Assistant, Personal Assistant, or in senior administrative roles.
• Expertise in managing complex diaries, organizing meetings, arranging travel, and handling emails.
• Exceptional organizational skills with the ability to prioritize multiple competing tasks diligently.
• Professional, clear communication skills with confidence engaging Partners, clients, and internal stakeholders.
• High level of discretion, sound judgment, and professionalism safeguarding confidential information.
• Proactive and solution-oriented mindset in managing day-to-day responsibilities.
• Proficient with Microsoft 365 tools including Outlook, Word, PowerPoint, and Teams.
• Familiarity with CRM and business management software is advantageous but not mandatory.
• Positive attitude adaptable to change with a commitment to delivering excellent service.

Additional Information

KPMG is a global professional services firm with extensive sector expertise, partnering with clients to address complex challenges and foster growth. The company values diversity and inclusivity, offering flexible working arrangements, comprehensive benefits like paid parental leave, career breaks, salary packaging, retail discounts, and wellness programs. Support will be available throughout recruitment for candidates requiring accommodations.