Executive Assistant

About the Role

We are an international company entering a significant growth phase in Doha and are assembling our local team across multiple departments. We seek a highly capable Executive Assistant to drive structure and momentum in this fast-paced environment.

This role reports directly to the Founder, providing high-level executive support while managing daily office coordination. You will be a vital communication link between the Founder, leadership, staff, and international partners.

Key Responsibilities

• Manage the Founder's schedule, international travel arrangements, correspondence, and priorities.
• Organize leadership and board meetings, including preparation of agendas, materials, and follow-up on action items.
• Supervise daily operations of the Doha office including facility management and coordinating with suppliers.
• Assist with recruitment, onboarding, and enhancing the employee experience as the team grows locally.
• Coordinate internal communications, reporting, and company-wide meetings.
• Monitor decision-making and progress to ensure continuous advancement of priorities.
• Support operational and strategic initiatives for the Founder and executive leadership.
• Anticipate challenges, proactively resolve problems, and manage confidential information discreetly.

Candidate Profile

The ideal candidate is organized, proactive, and comfortable working alongside senior leadership in a dynamic setting. They demonstrate sound judgment, meticulous attention to detail, and a pragmatic approach to accomplishing tasks.

• Proven experience assisting a Founder, CEO, or senior executive.
• Exceptional organizational, communication, and project coordination abilities.
• Effective multitasking across different countries and time zones.
• Strong command of written and spoken English; knowledge of Arabic is advantageous.
• High discretion, emotional intelligence, and a strong sense of personal accountability.
• Flexibility and eagerness to expand responsibilities into broader operational roles.

Opportunities

This position offers the chance to join during the early stages of building our Doha presence, working closely with the Founder and experiencing a rapid operational setup. The role presents potential growth into a Chief of Staff or wider operational functions as the company expands.

Additional Information

We are aiming to fill this vacancy within August. The role is full-time and based onsite in Doha, Qatar.