Executive Assistant

About the Role

We are looking for an experienced Executive Assistant to provide reliable operational and administrative support to our Technology Excellence team. This part-time contract position (20 hours per week) spans 6 months with the possibility of extension through July 2027, and is fully remote.

Key Responsibilities

• Manage and coordinate team calendars, meetings, and schedules.
• Organize quarterly all-hands meetings, team offsite events, and other internal gatherings.
• Prepare meeting agendas, take notes, and ensure follow-up actions are tracked and completed.
• Maintain project trackers, documentation, and operational dashboards to support smooth workflow.
• Assist with logistics and coordination for annual planning and related activities.
• Support team communications by managing announcements and shared documentation.
• Process purchase requests and invoices while monitoring budgets and expenses.
• Help coordinate travel plans and event logistics as needed.
• Proactively identify opportunities to improve administrative processes and operational efficiency.

Requirements

• Minimum of two years’ experience in administrative roles such as operations coordination, project support, or executive assistance.
• Proven skills in budget or expense tracking are mandatory.
• Strong written and verbal communication capabilities.
• Excellent organizational skills and ability to manage multiple priorities independently.
• Familiarity with collaboration and project management platforms like Airtable, Google Workspace, Asana, Notion, or equivalents.
• Comfortable supporting distributed teams and maintaining confidentiality and professionalism.
• Detail-oriented with solid follow-through on tasks.

Preferred Qualifications

• Background in supporting technology or engineering teams.
• Experience organizing events or offsite meetings.
• Knowledge of OKRs and project planning methodologies is a plus.

Outcome

The successful candidate will sustain the Technology Excellence team’s operational rhythm by ensuring seamless meeting execution, keeping project administration on track, maintaining up-to-date documentation, and enabling efficient team coordination. This role emphasizes operational execution rather than strategic leadership or personnel management.