Document Controller

Overview

Neospace Interiors is looking for a seasoned Document Controller to join their Interior Fit-Out Projects team immediately. This role involves the comprehensive management, verification, tracking, and maintenance of all project documentation during the project lifecycle. The selected professional will ensure documentation accuracy, regulatory compliance, timely delivery, and smooth communication between diverse stakeholders such as internal departments, consultants, clients, subcontractors, suppliers, and regulatory bodies.

Key Responsibilities

• Manage and administer all project document control activities.
• Oversee technical documentation to ensure completeness and correctness.
• Maintain strict control over drawings and their revisions.
• Facilitate coordination and clear communication among project participants.
• Support procurement processes through management of material submissions.
• Ensure quality control documents meet compliance standards.
• Handle documentation requirements related to authorities and regulations.
• Prepare and deliver project reports as required.
• Manage project close-out documentation and handover processes.
• Maintain records management systems and archive documents appropriately.

Qualifications and Experience

• Education: Diploma or Bachelor's degree in Business Administration, Engineering, Construction Management, Information Management, or other related disciplines.
• Document Control Certification is an advantage.
• Experience: Minimum of 3 to 5 years working as a Document Controller in the fit-out, construction, joinery, MEP, or project environment.
• Demonstrated expertise in handling documentation and submissions for consultants and clients specifically related to fit-out projects.
• Experience with commercial, retail, hospitality, residential, and office fit-out projects is highly advantageous.
• Prior work experience in the UAE is strongly preferred.

Technical Skills

• Proficient use of Microsoft Office applications including Excel, Word, Outlook, and PowerPoint.
• Familiarity with ERP systems and Document Management Systems (DMS).
• Capability in managing AutoCAD drawing documentation and revisions.
• Sound understanding of ISO documentation protocols and leading practices for document control.

Core Competencies

• Superior organizational and time management abilities.
• Meticulous attention to detail and accuracy in documentation.
• Strong skills in communication and stakeholder coordination.
• Effective at handling multiple projects and meeting strict deadlines.
• Analytical thinker with problem-solving aptitude.
• Capability to work autonomously or collaboratively within a multidisciplinary team.
• Maintains high standards of confidentiality, integrity, and professionalism.