Data Entry Operator and Personal Assistant to Director

Job Overview

The position requires an energetic, young, positive, and street-smart individual to serve as a Data Entry Operator and Personal Assistant (PA) to the Director. Accommodation may be provided to deserving candidates. The role involves extensive data management, portal handling, and assisting the Director in administrative tasks.

Key Duties and Responsibilities

• Create batches on the Jan Shikshan Sansthan (JSS) portal ensuring each batch has at least 20 enrolment forms complete with Aadhaar, photos, caste certificates, and other documents; record batch numbers for tracking.
• Daily upload of verified enrolment data on the JSS portal, ensuring accuracy in trainee names, parent/spouse names, addresses, Aadhaar numbers, and birthdates.
• Upload fee details per trainee timely on the portal by liaising with Project Officers (PO) and Accounts Managers (AcM), based on issued receipts.
• Upload assessment data including scanned results, question papers, and geo-tagged photos on or before designated deadlines; monitor assessment schedules and notify PO/APO of pending assessments.
• Download and print trainee certificates batch-wise from the portal for distribution through Director/PO.
• Upload success stories of beneficiaries on the portal coordinating with PO/APO for content.
• Maintain records for Self-Help Groups (SHGs) and Joint Liability Groups (JLGs) including member contacts and bank details.
• Manage daily email and correspondence monitoring from various stakeholders, logging receipt numbers in the diary register.
• Assist PO in field visits to 5-10 training centers monthly for monitoring and support.
• Maintain meticulous files for Board of Management (BoM) and Executive Committee (EC) meetings.
• Keep comprehensive portal reports to analyze course and beneficiary data by trade, gender, education, age, and category for strategic planning.
• Support PO/APO with social media management and activities.
• Perform executive assistance tasks for the Director including diary management, calendar scheduling, travel itineraries, email handling, and office support.
• Conduct tele-calling duties related to direct selling products as part of the job.
• Organize and assist in conducting virtual meetings via Google Meet or Zoom and prepare vital information concerning training centers for meetings and other priority tasks.

Candidate Profile and Requirements

• Looking for a visually appealing, positive, open-minded, and dynamic individual also described as street-smart and lively.
• Capable of handling multiple responsibilities ranging from computer operation to personal assistance effectively.