Coordinator, Student Programs

About Osler, Hoskin & Harcourt LLP

Osler is a prestigious Canadian business law firm that serves corporate leaders across Canada, as well as U.S. and international stakeholders with interests in Canada. The firm consists of over 1,000 team members located in offices in Toronto, Montréal, Ottawa, Vancouver, Calgary, and New York. Osler fosters a collaborative culture emphasizing mentorship and idea exchange, providing an exciting environment for career growth or new opportunities.

Role Overview

The Coordinator will assist the Director and Manager of Student Programs and Legal Recruitment in managing day-to-day activities related to student programs. Responsibilities include executing key operations, maintaining program data and materials, and ensuring timely, high-quality support across employment relations, recruitment, development, events, and projects.

Key Responsibilities

• Oversee student program operations, manage key activities, track deliverables, identify operational challenges, and offer recommendations aligned with department and firm goals.
• Manage comprehensive employment relations processes for students, such as onboarding, offboarding, licensing, performance management, secondments, and life event support, escalating complex issues as necessary.
• Coordinate student rotation schedules and planning.
• Support recruitment efforts for student programs by assisting in recruitment events, maintaining accurate records of candidates and firm data, and contributing to talent acquisition initiatives.
• Keep templates, precedents, protocols, and checklists current and accurate.
• Provide assistance on new projects as needed.
• Perform additional duties as assigned.

Qualifications and Experience

• Post-secondary education in Human Resources or a related field.
• Minimum of one year coordination experience in a professional services environment, preferably within a law firm.
• Completion or progress towards CHRP/CHRL designation is an asset.
• Equivalent combinations of education, training, and experience will be considered.

Skills and Competencies

• Strong collaboration, communication, and interpersonal skills conducive to thriving in a team setting.
• Highly developed organizational abilities, keen attention to detail, effective time management, and capability to manage multiple priorities simultaneously.
• Client-focused with a professional and approachable demeanor.
• Proficient in Microsoft Office Suite, SharePoint, viDesktop, UKG software, and artificial intelligence tools.

Compensation & Work Arrangements

The expected salary range for this role is from $55,000 to $65,000 annually, with compensation determined by experience, skills, education, and job knowledge. The firm follows a hybrid work model requiring primarily in-office presence with up to two days per week remote flexibility.

Accessibility and Inclusion

Osler is committed to diversity, inclusion, and accessibility, encouraging applications from candidates of varied backgrounds and identities. Accommodations are available upon request throughout the recruitment process.

Additional Information

Employment offers are contingent on successful background and reference checks which include criminal record, credit, and employment/education verifications. Artificial intelligence tools are used in the applicant screening process. Interested candidates with a strong background in client service in a legal environment are invited to apply confidentially with a cover letter and résumé.