Assistant Travel

Job Summary

The Assistant Travel position involves providing operational assistance in organizing domestic and international travel, including booking flights, accommodations, and local transportation. The role requires maintaining accurate travel records and ensuring full compliance with travel schedules and institutional policies.

Key Responsibilities

• Collaborate with the manager to assess travel needs and requirements.
• Assist with booking airline tickets, lodging, and local transit for both domestic and international journeys.
• Communicate with travel agencies, airlines, and hotel providers to gather options, obtain quotations, and confirm arrangements.
• Ensure bookings are completed efficiently, cost-effectively, and in accordance with organizational guidelines.
• Prepare detailed travel itineraries, confirmations, and necessary travel documentation.
• Maintain organized records of travel bookings, expenses, and related documents.
• Facilitate visa processing by supplying required travel documentation and coordinating with the immigration team as needed.
• Monitor travel schedules and support adjustments such as cancellations or urgent travel changes.
• Adhere strictly to institutional travel policies and approval protocols.
• Assist in handling travel-related invoices and work with the finance department on payments and reimbursements.

Qualifications and Experience

• Bachelor's degree from a recognized university with a minimum academic performance of 60% and consistent results.
• Certification in travel, tourism, or a related qualification is preferred.
• Between 1 to 3 years of experience in travel coordination, administration, or a closely related function.

Location and Work Conditions

This is a full-time, onsite role based in Abu Dhabi, United Arab Emirates.