Administrative Coordinator

About JOE13

JOE13 is a comprehensive business solutions provider with over 13 years of experience operating across various industries. The company offers a wide array of integrated services, including human resource management, workforce solutions, merchandising, promotional activities, marketing, telecommunications, logistics through Joe Express, and also provides technological innovations such as AI-driven software and financial services. This extensive scope allows employees to engage in a dynamic, multidimensional work environment with exposure to diverse business operations and cutting-edge technologies.

Position Summary

The Administrative Coordinator role at JOE13 is a full-time, on-site position located in Riyadh. The incumbent will manage essential administrative duties including calendar management, meeting organization, and meticulous record-keeping. Responsibilities extend to coordinating communications both internally and externally, handling client and customer inquiries, and aiding basic financial functions such as invoice monitoring and documenting expenses. The role plays a key part in enhancing office efficiency, facilitating smooth interdepartmental workflows, and providing administrative assistance to team members. The position necessitates a consistent presence at the workplace to ensure prompt support and seamless office functioning.

Key Responsibilities

• Assist procurement processes by sourcing suppliers, obtaining quotations, and managing supplier registrations.
• Upload and handle invoice processing and related procurement documentation.
• Develop presentations, compile reports, and manage various administrative documents.
• Perform market research activities and support everyday administrative operations.
• Coordinate effectively with internal departments and external vendors.

Requirements

• Fluent communication skills in Arabic and English, both verbally and in writing.
• Excellent organizational, communication, and coordination abilities.
• Competence in Microsoft Office suite (Excel, PowerPoint, Word) and digital collaboration platforms.
• Previous exposure to administration and/or procurement roles is favored.