Administrative Assistant

About the Role

The International Film Festival of Australia (IFFA) is inviting applications for a part-time Administrative Assistant to join its team in Melbourne, Victoria. This role offers the chance to contribute to one of Australia's premier film festivals by supporting both operational and creative functions.

Key Responsibilities

• Provide comprehensive administrative aid to the festival management, including scheduling, communication management, and document handling.
• Organize logistics for various festival-related events such as workshops and screenings.
• Assist in preparing internal communications, reports, and presentations.
• Collaborate with sponsors, partners, and other stakeholders to facilitate seamless event execution.
• Maintain and update databases, records, and files pertinent to festival operations.
• Coordinate travel arrangements, accommodation bookings, and itineraries for guests, filmmakers, and talent involved in the festival.
• Participate in the organization and management of volunteers and interns during the event period.
• Manage general office duties including correspondence handling and inquiry response.

Required Qualifications and Skills

• Exceptional organizational capabilities with the ability to juggle multiple responsibilities and prioritize effectively.
• Strong attention to detail ensuring accuracy in all tasks, particularly documentation and event coordination.
• Excellent verbal and written communication skills for effective collaboration with various stakeholders.
• Proficiency with Microsoft Office, Google Workspace, and other relevant office software; familiarity with event management tools is advantageous.
• Demonstrated teamwork skills working with diverse groups such as filmmakers, artists, and festival patrons.
• Effective problem-solving skills to address and resolve challenges as they arise.
• Ability to adapt in a dynamic, fast-paced work environment with strict deadlines.
• A genuine passion for film, arts, and culture aligned with the mission of IFFA.

Terms and Conditions

This is a part-time, on-site position based at 46 Chapel Street, Windsor 3181, Melbourne, Australia. The role offers a pay rate of $25 per hour.