Talent Acquisition Coordinator

About ZenaTech and Role Overview

ZenaTech Inc., headquartered in Toronto, is expanding its global workforce across Enterprise SaaS, Drone as a Service, and corporate divisions. We are looking for a highly organized and detail-focused Talent Acquisition Coordinator to facilitate the entire hiring cycle. This position operates onsite at our Toronto office and requires close collaboration with recruiters, hiring managers, and candidates to streamline the recruitment workflow, including onboarding processes for newly acquired business units.

Key Responsibilities

• Schedule interviews accommodating candidates and hiring teams located in North America, Europe, Taiwan, and the UAE.
• Maintain accurate and current data within the applicant tracking system by managing job requisitions, candidate pipelines, and interview stages.
• Act as the main interface for candidates during interviews, ensuring a positive and professional experience.
• Advertise job vacancies on various platforms and uphold ZenaTech's employer branding.
• Assist recruiters and hiring managers with screening resumes, conducting reference verifications, and preparing offer letters.
• Organize onboarding activities, including background verifications, documentation, and orientation planning for new employees.
• Support integration of recruitment processes for businesses acquired in ZenaTech's growth strategy.
• Monitor recruitment performance metrics such as time-to-fill, hiring sources, and conversion rates, providing frequent reports to the Talent Acquisition team.
• Facilitate organization and participation in career fairs, university recruitment, and other talent sourcing efforts.
• Ensure hiring practices comply with Ontario's employment standards and ZenaTech's internal policies.

Candidate Requirements

• Between one to three years’ experience in recruitment coordination, human resource support, or administrative roles.
• Excellent organizational abilities with the capacity to juggle multiple job requisitions and calendars efficiently.
• Strong written and oral communication skills with a focus on delivering a professional, candidate-centered experience.
• Proficient in Microsoft Office, including calendar management, spreadsheet creation, and document preparation.
• Skilled at working collaboratively with distributed teams across various cultures and time zones.
• Holds a post-secondary diploma or degree in Human Resources, Business, or a closely related discipline.