Senior Administrative Assistant

Position Summary

Reporting directly to the Executive Assistant to the CEO, the Senior Administrative Assistant offers extensive administrative and operational support to select members of the Executive Leadership Team (ELT). This essential function facilitates the seamless daily operations of executive support tasks. The role involves calendar management, organizing meetings and events, document preparation, handling travel and expense logistics, and acting as a crucial liaison for internal and external contacts. This full-time position is based in Alpharetta, GA, operating in a hybrid work setting.

Primary Responsibilities

• Deliver daily administrative aid to assigned Executive Leadership Team members.
• Oversee scheduling, coordinate appointments, and manage calendars efficiently.
• Arrange travel plans including flights, lodging, and transportation as needed.
• Process, review, and submit expense reports accurately.
• Organize meetings and special events by arranging venues, preparing agendas, and supporting logistical needs.
• Create business correspondence, reports, slide decks, and other official documents.
• Maintain orderly electronic document records, cloud storage, and collaboration platforms to ensure easy retrieval and security.
• Manage sensitive data and confidential information with utmost discretion.
• Exercise prudent judgment to handle urgent and significant matters supporting the ELT.
• Act as the main contact point for both internal departments and external vendors involved with ELT initiatives.
• Support special projects by coordinating assignments, monitoring progress, and ensuring follow-ups on action items.
• Assist in research activities alongside the Executive Assistant to evaluate vendors, select venues, and prepare travel arrangements.
• Identify process improvements to enhance efficiency of executive administrative functions.
• Conduct business errands and respond promptly to urgent requests, occasionally with short notice.
• Perform additional administrative responsibilities as delegated by the Executive Assistant.

Qualifications and Experience

• Education: Bachelor's degree or commensurate professional experience is required.
• Experience: At least five years in an administrative support capacity, preferably handling various priorities in a dynamic work environment.
• Skills: Proficient in Microsoft Office suite (Outlook, Word, Excel, PowerPoint, Teams).
• Strong organizational skills with the ability to manage time effectively.
• Excellent written and verbal communication abilities.
• High professionalism and ability to maintain confidentiality.
• Detail-oriented with strong problem-solving aptitude.
• Interpersonal skills that facilitate excellent customer service and teamwork.
• Capability to work both independently and collaboratively along with adaptability and proactive mindset.

Compensation

The salary range offered is $60,000 to $70,000 USD annually.

Physical Demands and Work Environment

• Work may require occasional sitting, standing, walking, bending, reaching, and climbing.
• Some roles could involve lifting items up to or over 50 pounds.
• Frequent use of hands and fingers for typing, writing, and handling office equipment.
• Some positions may require driving and holding a valid driver’s license.

Company Overview

Kuros Biosciences, headquartered in Switzerland, is a publicly traded biotech firm on the SIX Swiss Stock Exchange since 2016 (ticker: KURN), with operations also in the Netherlands and the US. The company focuses on advancing bone healing through scientifically validated orthobiologic solutions, holding numerous patents and conducting multiple clinical trials worldwide.

Diversity and Compliance

Kuros Biosciences embraces diversity and inclusion, actively prohibiting discrimination based on protected characteristics in accordance with federal, state, and local laws. The company complies with GDPR and California Consumer Privacy Act standards.