Senior Accounting Coordinator

Overview

The Senior Accounting Coordinator plays a crucial role in managing and overseeing the timely processing, monitoring, maintenance, and reporting of accounts payable and receivable, credit and collections, expense reports, project payments, and related financial transactions. This role is essential to ensure compliance with project, corporate, and regulatory standards. Close collaboration with procurement managers, accountants, team members, vendors, sponsors, project teams, regulatory authorities, and other departments is required to handle inquiries, investigate discrepancies, and fulfill ad hoc financial information requests. Additional assistance is provided in transaction entry, system testing, and ad hoc reporting as needed.

Transactional Responsibilities

• Prepare, review, and issue invoices, payments, purchase and standing orders, overdue notices, corporate expenses, and project-related pass-throughs and draws, ensuring data accuracy and adherence to corporate, accounting, project, and regulatory frameworks.
• Validate and investigate payment and billing queries received from staff, project teams, sites, sponsors, and external vendors to resolve discrepancies effectively.

Project Finance Duties

• Coordinate and manage processing of project site payments and recoverable expenses, including preparation of site payments, logging activities, generating site activity reports, issuing written payment acknowledgments, responding to payment inquiries, and producing regulatory (e.g., Sunshine reports), departmental, and project-specific reports upon request.

Client and Sponsor Support

• Provide support to the Director and team by managing general inquiries, preparing and processing journal entries, assisting with account reconciliations, conducting financial system testing, and offering training on financial process usage.
• Serve as a functional backup for other accounting coordinators during absences.

System Administration

• Support the setup and ongoing maintenance of user accounts within accounting-related systems as needed.

Training and Documentation

• Contribute to training current and new departmental employees.
• Develop and keep updated procedural documentation relevant to their responsibilities.

Qualifications and Additional Information

• Minimum requirement of a college degree or diploma with at least five years of pertinent experience.
• Background in accounting or finance is preferred; holding a CPA designation is advantageous.
• Proficient technical skills, especially advanced Excel competencies, enabling creation of reports that sufficiently meet various reporting requirements.
• Experience handling high-volume accounts payable processing, month-end closings, and working within project-based accounting environments is highly desired.
• Strong problem-solving abilities with critical and creative thinking capabilities.
• Demonstrated initiative and ability to work autonomously with minimal oversight.
• Willingness to question existing procedures and propose innovative solutions.
• Excellent analytical skills to assess processes and identify inefficiencies.

Inclusivity and Hiring Process

Accommodations are available upon request for candidates with disabilities. The hiring process may incorporate artificial intelligence tools to assist in application review and evaluation; however, final employment decisions are made by human recruiters. For further information on data processing during recruitment, applicants are encouraged to inquire directly.

Additional Benefits

A bonus package is offered as part of the compensation.