Private Finance Manager

Role overview

This is a remote full-time opportunity based in Germany, posted on behalf of a partner employer that handles the application process and all subsequent hiring steps. The role focuses on managing and streamlining private financial operations in a dynamic, international setting.

You will take ownership of budgeting, payments, accounting records, and reporting for privately used assets. The position requires close collaboration with family office teams, finance partners, contractors, and senior leaders to keep financial activities accurate, transparent, and well controlled. The ideal profile combines strong accounting knowledge, disciplined operations, and exceptional attention to detail.

What you'll do

• Run budgeting for personal spending and privately used assets, tracking income, expenses, and overall financial performance.
• Process and oversee payments across bank accounts, credit cards, and digital wallets while maintaining accuracy, compliance, and complete supporting records.
• Keep monthly accounting records for personal expenses up to date in ERP and finance tools.
• Prepare month-end budget-versus-actual reports, study variances, and share clear financial takeaways with senior stakeholders when needed.
• Work with contractors on agreements, service payments, required documents, and settlement of unpaid balances.
• Check advance expense submissions, confirm correct allocations, and classify spend properly.
• Administer privately used payment tools, including spending limits, card settings, wallet activity, and transaction monitoring.
• Track the validity and filing of financial paperwork such as authorizations, bank documents, and related administrative records.
• Provide backup support for treasury tasks during busy periods or team absences, including occasional business travel if required.
• Identify and implement improvements in finance workflows, reporting formats, ERP usage, and expense-handling processes to save time and improve efficiency.

What we're looking for

• Proven background in private finance management, finance operations, accounting support, or a similar role involving complex payment and reporting activity.
• Strong Excel and Google Sheets capability, including pivot tables, advanced formulas, data validation, reporting design, and structured data handling.
• Good knowledge of end-to-end banking processes, including multi-currency transactions, payment monitoring, controls, fees, and reconciliation.
• Solid accounting fundamentals, especially expense categorization, allocation, accounts payable/receivable processes, and month-end discipline.
• Experience with ERP or finance systems and the ability to quickly adapt to new platforms.
• Familiarity with cryptocurrency wallets, including networks, transaction fees, confirmations, and security best practices.
• Ability to build concise management reports and explain financial insights clearly to senior leaders.
• Excellent written and spoken English with careful attention to detail in professional communication.
• Strong organization, independence, and the ability to manage multiple priorities in a confidential environment.
• Prior exposure to travel support, business assistance, or coordination work is considered a plus.

Benefits and perks

• 100% remote, full-time work setup.
• Competitive pay, with salary information to be discussed during the hiring process.
• 28 calendar days of paid annual leave.
• 7 extra wellness days each year for personal recovery and wellbeing.
• Referral bonuses of up to $5,000 for successful recommendations.
• 50% reimbursement for professional training, conferences, and industry events.
• Discounted English language lessons through corporate arrangements.
• Healthcare support with reimbursement of up to $1,000 gross per year for eligible medical expenses.
• Support for home office and coworking needs, including equipment provision or reimbursement.
• An internal recognition program with rewards redeemable for merchandise, team activities, and wellness experiences.
• Opportunity to join an international, remote-first team working across multiple locations.

Application and data handling

The employer is a partner company, and it will manage applications as well as the next steps in the hiring process. Applications are reviewed through an AI-supported matching process that ranks candidates against the role's core requirements before a shortlist is passed to the hiring company. Final decisions, interviews, and assessments are handled by the employer's internal team.

By applying, you consent to the processing of your personal data for candidate evaluation and sharing relevant details with the hiring employer under applicable data protection laws, including GDPR. The recruitment process may use AI tools to help screen applications, analyze resumes, review responses, and flag inconsistencies or verification signals, but human judgment remains central and final hiring decisions are made by people.