Onsite Timekeeper

Position Overview

Genesis Technical & Industrial Staffing is seeking a highly organized Onsite Timekeeper to deliver comprehensive administrative and timekeeping assistance for a long-running industrial construction initiative in the Birmingham, Alabama region. This role involves working directly with project supervisors and field teams to manage employee timesheets, onboarding processes, invoices, and project billing with precision and timeliness. The role calls for someone who thrives in an active industrial environment and can juggle multiple priorities under tight deadlines.

Key Responsibilities

• Collect and review employees’ timesheets; verify labor hours and rectify any discrepancies by coordinating with staff.
• Systematically organize and maintain accurate timekeeping records for field personnel.
• Assist with hiring tasks, including processing onboarding documentation and employment records for new employees.
• Ensure all required employee forms are filled out correctly and submitted according to schedule.
• Relay timekeeping and workforce details to payroll and administrative teams.
• Track staff assignments, employment status, and essential personnel data for project requirements.
• Examine supplier and vendor invoices; provide administrative support with invoice tracking and reconciliation, and assemble backup for project billings.
• Answer queries related to invoices or billing by gathering and presenting supporting documentation.
• Utilize Microsoft Excel and Word to prepare spreadsheets, reports, and official correspondence as needed.
• Maintain precise paper and electronic records of all project documentation.
• Facilitate clear communication with managers, site supervisors, vendors, clients, and support staff.
• Assist project leaders with miscellaneous administrative duties and other support tasks as assigned.

Required Qualifications

• High school diploma or GED.
• At least 24-36 months of administrative, timekeeping, payroll, billing, accounting support, or project office experience.
• Background in industrial or commercial construction, manufacturing, energy, or field-services strongly preferred.
• Familiarity with reviewing and processing timesheets, labor data, and billing/invoice paperwork.
• Strong command of Microsoft Excel and Word.
• Accurate keyboarding and data-entry proficiency; robust organizational and recordkeeping abilities.
• Numerical precision and capability to spot and correct inconsistencies independently.
• Excellent communication skills and ability to interact constructively with varied levels of staff.
• Demonstrated reliability in attendance and readiness to work extended hours (50+ hours/week) as required by project needs.
• Must have a valid driver’s license and reliable transportation.

Physical & Work Environment Requirements

• Ability to work at a computer for long periods and operate standard office equipment such as copiers and scanners.
• Must be able to stand, walk, bend, reach, push, and pull as needed, and lift up to 10 pounds.
• Expectation to maintain focus and professional demeanor during busy periods and in an active industrial setting, which may include moderate noise or moving machinery.

Additional Information

• Pay Rate: $28–$30 per hour (commensurate with experience)
• Per Diem: $125 daily for eligible traveling staff
• Schedule: Full-time; 50+ hours per week may be required
• Work location: Onsite at industrial construction project (not a remote or corporate office role)