Office & Workplace Specialist

Role Overview

As the Office & Workplace Specialist at our Singapore office, you will be the central figure responsible for transforming our physical workspace into an energetic and seamless environment for the APAC team. Reporting to local leadership and coordinating with the Global HQ in Germany, you will manage daily office operations, foster an engaging cultural atmosphere, and support HR and Talent Acquisition locally.

Key Responsibilities

• Manage workspace planning and layout to maintain a functional, stylish, and inspiring environment.
• Oversee vendor relationships, conduct contract negotiations, manage inventory for pantry and equipment, and control local operations budgets.
• Act as the primary liaison with building management, suppliers, and global IT and office teams.
• Develop and execute team engagement events, celebrations, and cultural initiatives to create a vibrant workplace.
• Collaborate with People teams to ensure a smooth onboarding experience for new hires and visiting staff.

Candidate Profile

• 3 to 6 years of experience in Office Management, Workplace Experience, Event Coordination, or HR Operations within a fast-paced setting.
• Capable of decisive, autonomous problem solving with a solution-driven approach.
• Highly organized and proficient in Google Suite, notably Sheets and Slides.
• Able to manage shifting priorities, maintain composure under pressure, and handle multiple projects without sacrificing detail.
• Strong communicator with a natural ability to uplift and energize the office atmosphere five days per week.

Diversity

We encourage applications from candidates who will add to the diversity of our team.