Office Coordinator - Part-Time (3 Days per Week)

About Circana

Circana is a frontrunner in delivering technology, artificial intelligence, and data-driven solutions specifically tailored for consumer packaged goods companies, manufacturers, and retailers. Utilizing predictive analytics and the innovative Liquid Data® platform, Circana enables clients to accurately measure market share, delve into consumer behaviors, and stimulate business growth through a rich database accumulated over six decades.

Emphasizing a culture of continuous learning and development, Circana champions open feedback and celebrates achievements both large and small within a flexible and supportive environment. As a global organization valuing diversity, inclusivity, and belonging, Circana encourages employees to bring their authentic selves to work, fostering a spirited and collaborative culture that drives innovation and success.

Role Overview

The Auckland-based Office Coordinator will provide essential on-site administrative and operational support to maintain efficient and high-quality office functioning. This part-time role, requiring presence three days a week onsite, is integral to managing workplace services, liaising with vendors, and assisting in event and travel coordination, ensuring a seamless and consistent employee experience within the ANZ administrative team.

Key Duties

• Serve as the first point of contact by handling reception and phone calls during office hours (9:00 AM–5:00 PM).
• Welcome and guide visitors to the office effectively.
• Support administrative aspects of company offsite events, including planning and booking.
• Assist in preparing materials for monthly Town Hall meetings.
• Manage and act on service requests following established timelines.
• Organize catering for onsite meetings to accommodate team needs.
• Process visitor requests for Wi-Fi access and parking within New Zealand.
• Perform monthly audits of the Compass Administration page to keep information accurate and updated.
• Contribute to initiatives aimed at improving team collaboration and operational efficiency.

Qualifications and Skills

• Comprehensive understanding of office administration procedures.
• Excellent verbal and written communication skills, delivered with clarity and confidence.
• Effective time management, strong interpersonal skills, flexibility, and ability to multitask.
• Proficiency in Microsoft Office applications with a willingness to learn new tools and systems.
• A customer-oriented approach with meticulous attention to detail.

Circana Behavioral Principles

• Maintain a curious mindset, always eager to learn and discover.
• Clarify complex situations to foster understanding and prompt action.
• Take responsibility for outcomes and exhibit accountability in decision-making.
• Focus relentlessly on adding value to clients.
• Challenge the status quo in pursuit of ongoing improvement.
• Promote inclusivity with empathy, respect, and integrity.
• Commit to fostering a positive and supportive workplace environment.

Additional Details

This position is based onsite in Auckland and requires working three days per week at the office.