Marketing Post Production Coordinator

About NBCUniversal

NBCUniversal is a premier global media and entertainment enterprise, delivering exceptional content across film, television, streaming platforms, and themed experiences. The company owns and manages major entertainment and news entities such as NBC, NBC News, NBC Sports, Telemundo, Bravo, and Peacock. Its production powerhouses include Universal Pictures, DreamWorks Animation, and Focus Features, alongside multiple television studios under the Universal Studio Group umbrella, with extensive theme park operations worldwide.

Committed to fostering diverse talent, inclusive culture, and community engagement, NBCUniversal advances media innovation while supporting the areas where its workforce and audiences thrive.

Role Overview

The Production Operations Coordinator is instrumental in aiding the Universal Television Entertainment Marketing Production Operations team by orchestrating operational efforts, enhancing team workflows, assisting in project management, and ensuring smooth daily functioning of the department. The coordinator acts as a pivotal contact for team processes, digital tools, onboarding procedures, and interdepartmental collaboration to keep projects on track and aligned with company goals.

Key Responsibilities

• Act as a knowledgeable resource and advocate for the usage of team tools such as Airtable, Microsoft 365, Slack, and Frame.io along with other operational software.
• Deliver administrative and operational assistance to support team members and leadership, improving overall efficiency and performance.
• Assist the Operations Manager with initiation and execution of department projects and strategic initiatives.
• Lead onboarding efforts for new team members ensuring effective integration and orientation.
• Maintain detailed project tracking and provide timely status updates across multiple concurrent projects.
• Manage award submission activities including schedules, documentation, and coordinating with relevant stakeholders.
• Oversee and replenish office and operational inventories as required.
• Foster and maintain productive partnerships with internal colleagues, external vendors, creative collaborators, and production agencies.
• Update and manage comprehensive contact databases including vendors, agencies, and partners.
• Take charge of special project coordination and process optimization initiatives as assigned.
• Supervise interns and participants in the page program, providing training and mentorship.
• Identify opportunities to enhance operational workflows, processes, and team output.
• Support evaluation and integration of new technologies and tools that enhance team productivity.

Qualifications

• Bachelor's degree or equivalent experience.
• At least one year of relevant work experience in television marketing, production, operations, project coordination, or related areas.
• Proficiency with collaboration and project management platforms including Airtable, Microsoft 365, Slack, or similar tools.

Preferred Attributes

• Exceptional organizational capabilities to handle multiple tasks simultaneously.
• Quick adaptability to new software, technologies, and operational protocols.
• Self-motivated with a strong sense of initiative, accountability, and judgment.
• Attention to detail and thoroughness in managing responsibilities.
• Effective time management skills, especially in a high-demand environment.
• Strong communication skills across verbal, written, and interpersonal dimensions.
• Team-oriented with a constructive and solution-focused mindset.
• Resourceful in problem-solving and navigating complex situations.
• Ability to manage multiple assignments and meet deadlines consistently.
• Comfortable handling change and uncertainty while maintaining productivity.
• Innovative approach, curious about emerging technologies and process improvements.
• Passionate about television, marketing, and the intricacies of production operations.

Additional Details

• This role currently requires a hybrid working arrangement, necessitating at least four days per week working on-site in the office, with potential for changes in the in-office expectations.
• Eligible for company-sponsored benefits such as medical, dental, vision plans, 401(k), paid leaves, tuition reimbursement, and several discounts and perks available to employees.
• Salary range for this position is between $54,080 and $58,240 annually.
• During the recruitment process, candidates may be asked to participate in in-person interviews at NBCUniversal locations.
• The organization is an equal opportunity employer committed to inclusive hiring and providing reasonable accommodations for qualified individuals with disabilities or disabled veterans upon request.