FF&E Project Coordinator

Overview

We are seeking a detail-oriented FF&E Project Coordinator to manage procurement activities, vendor relations, project coordination, production monitoring, and reporting for FF&E packages. The role requires collaboration with designers, consultants, suppliers, and project teams to ensure timely delivery and compliance with project specifications and budgets.

Key Responsibilities

• Manage procurement processes for FF&E packages aligning with project specifications and approved budgets.
• Gather quotations, prepare comparison documents, and assist in evaluating suppliers.
• Track order statuses through to final delivery and liaise with international and local suppliers on pricing, lead times, compliance, and production schedules.
• Follow up on supplier documentation, sample approvals, certifications, and coordinate inspections and quality control reviews when necessary.
• Review FF&E schedules, specifications, drawings, and BOQs to ensure accuracy.
• Collaborate with designers, consultants, and project teams to resolve discrepancies between FF&E schedules, specifications, and procurement packages.
• Maintain procurement trackers, project status reports, and monitor milestones to identify potential risks or delays.
• Oversee production progress to ensure suppliers adhere to agreed schedules and coordinate logistics like shipping, customs clearance, and site deliveries.
• Keep comprehensive procurement records including purchase orders and correspondence.
• Produce weekly and monthly procurement progress reports and maintain updated cost and tracking sheets.
• Serve as the main liaison between procurement, design, project management, suppliers, and contractors to address commercial and technical issues impacting project timelines.

Qualifications & Experience

• Bachelor’s degree in Engineering, Interior Design, or Architecture.
• At least 3 to 5 years of experience in FF&E procurement and project coordination, especially within hospitality, luxury residential, or hotel sectors.
• Proven experience working with international suppliers and manufacturers.

Technical Skills

• Comprehensive understanding of FF&E schedules, specifications, BOQs, and procurement workflows.
• Expertise in preparing quotations comparison sheets, procurement trackers, and reporting documents.
• Awareness of international procurement, logistics, and shipping protocols.
• Proficiency in Microsoft Excel, Word, PowerPoint, and other procurement tracking software.
• Strong knowledge of materials, finishing, and furniture manufacturing processes.
• Familiarity with global furniture brands and supplier networks.