Facilities & Maintenance Supervisor

Overview

The Facilities & Maintenance Supervisor is responsible for managing office facilities and maintenance tasks across all company sites, ensuring that the work environment is clean, safe, and properly maintained. This role includes overseeing maintenance teams and cleaners, coordinating office fit-outs, and optimizing seating arrangements.

Key Responsibilities

• Manage daily maintenance activities including electrical, plumbing, HVAC, and general repairs across different office locations.
• Maintain cleanliness and hygiene standards in washrooms, kitchen pantries, and shared spaces.
• Supervise maintenance and cleaning personnel by delegating tasks and monitoring their work quality and efficiency.
• Organize seating plans, manage workstation changes, and optimize space usage.
• Oversee new office setup projects, renovations, and refurbishments.
• Communicate regularly with external vendors and contractors to ensure service quality and timeliness.
• Perform regular inspections to identify and resolve maintenance or hygiene concerns promptly.
• Keep basic records related to facility operations and report updates about facility issues and enhancements.
• Ensure adherence to safety, health, and internal company standards.

Reporting Structure

All maintenance and cleaning staff report directly to the Facilities & Maintenance Supervisor.

Qualifications and Experience

• Diploma or related qualification in Facilities Management, Engineering, or a related discipline is preferred.
• Between 3 to 5 years of experience supervising facilities or maintenance operations.
• Proven experience in managing cleaning and maintenance teams effectively.

Skills and Competencies

• Strong sense of ownership and a proactive, hands-on approach.
• Excellent interpersonal skills for managing vendors and team members.
• Understanding of office maintenance and hygiene protocols.
• Ability to multitask and respond swiftly to urgent facility matters.