Executive Assistant

Position Overview

The Executive Assistant role entails delivering comprehensive administrative support to senior executives, ensuring seamless schedule management, communication flow, and office procedures. This position demands outstanding organizational aptitude, utmost professionalism, discretion, and the capability to handle various responsibilities precisely.

Core Responsibilities

• Manage the executive's calendar by organizing meetings, appointments, and events effectively.
• Prepare meeting agendas, participate in meetings, and document detailed minutes.
• Coordinate travel logistics including flight bookings, accommodations, transportation, and itinerary planning.
• Create, review, and modify official correspondence, reports, and presentations in both English and Arabic.
• Serve as the main liaison between the executive and internal/external stakeholders for clear communication and coordination.
• Collaborate with multiple departments to ensure timely execution of tasks delegated by the executive.
• Compile briefing notes, summaries, and follow-up documentation to support executive decision-making.
• Organize high-level events, workshops, and meetings for the executive office.
• Manage expense reports, purchase requests, and relevant administrative paperwork.
• Ensure smooth daily operational flow within the Executive Office.

Required Qualifications and Skills

• Bachelor’s degree in any field.
• At least five years of prior experience assisting C-suite executives within corporate settings.
• Proficient communication skills in both English and Arabic, both written and spoken.
• Comprehensive expertise in Microsoft Office suite including Word, Excel, PowerPoint, and Outlook.
• Demonstrated ability to prepare executive-level documents, reports, minutes, and impactful presentations.