Executive Assistant

About the company

The Walt Disney Company and its related businesses operate as a major global entertainment and media group, spanning Disney Entertainment, ESPN, Disney Parks, and Experiences and Products. From its origins as a cartoon studio in the 1920s, the company has grown into a worldwide name known for creating stories and experiences for families everywhere. With a presence in more than 40 countries, Disney’s teams and cast members work together to deliver entertainment that resonates both globally and locally.

Role overview

This role is designed to help senior leaders stay organized, prepared, and effective through dependable administrative, scheduling, and coordination support. It calls for a sharp eye for detail, strong communication, sound judgment, and the flexibility to manage several priorities in a busy, fast-moving setting. The Executive Assistant acts as a reliable partner who keeps daily operations running smoothly and helps advance important business work through strong planning and execution.

Key responsibilities

• Run the executive calendar on a daily basis, including arranging, rearranging, and prioritizing meetings according to changing business needs.
• Plan both domestic and international travel, covering flights, lodging, ground transport, itineraries, and required travel documents.
• Compile and submit expense statements, and assist with invoice handling in coordination with internal teams.
• Set up meetings and events by managing logistics, preparing materials, booking rooms, arranging catering, and ensuring technology needs are covered.
• Support administrative work by assembling presentations, reports, agendas, spreadsheets, and other business documents.
• Maintain communication with outside vendors and travel agencies to ensure reliable service and smooth coordination.
• Monitor action items, deadlines, and follow-ups so executive priorities stay on track.
• Act as an important point of contact between executives, leadership groups, and teams across functions.
• Protect confidential and sensitive information with a high level of professionalism and discretion.
• Assist with special assignments, departmental initiatives, employee engagement efforts, and leadership meetings when required.

Requirements

• Prior experience working as an Executive Assistant, Administrative Assistant, or in a comparable support position.
• Advanced English proficiency.
• Strong command of Microsoft Office tools such as Outlook, Excel, Word, and PowerPoint, along with collaboration platforms.
• Hands-on experience managing detailed calendars, meetings, and travel plans.
• Well-developed organization and time-management abilities, with the capacity to juggle multiple priorities at once.
• Experience building executive-level presentations, reports, and meeting content for senior leaders.
• Ability to coordinate effectively with multiple stakeholders and functions in a high-paced environment.
• Strong spoken and written communication skills.
• Excellent attention to detail and a strong focus on accuracy.
• Ability to work autonomously, anticipate needs, and take initiative to solve problems.
• Experience supporting more than one executive at the same time.
• Background in arranging international travel and supporting regional teams.
• Familiarity with travel and expense tools such as Concur, SAP, or similar systems.

Equal opportunity and workplace culture

Disney states that hiring is based on equal opportunity and does not discriminate on the basis of race, color, ancestry, religion, sex, national origin, sexual orientation, age, disability, or gender identity. The company emphasizes belonging, inclusion, and an environment where employees are encouraged to speak up, contribute, grow, and share ideas.

Quote

“You can design and create, and build the most wonderful place in the world. But it takes people to make the dream a reality.” — Walt Disney